Administrative Specialist - Ranger Prime Project

Essential Duties and Responsibilities

• Manage the physical office environment for the Ranger Prime team.
• Coordinate office space assignments, moves, and workspace organization.
• Partner with Information Technology (IT) personnel to support workstation setup, equipment requests, onboarding activities, and office technology needs.
• Procure, maintain, and distribute office supplies, meeting materials, and administrative resources.
• Manage office displays, bulletin boards, signage, and other visual communications throughout the workspace.
• Maintain office supply inventory levels and coordinate replenishment as needed.
• Support facilities-related activities and office improvement initiatives.
• Manage and maintain the Ranger Prime Confluence site and associated collaboration spaces.
• Publish project updates, team news, announcements, schedules, and organizational communications.
• Maintain project contact lists, distribution groups, organizational charts, and communication directories.
• Ensure project information is current, organized, and accessible to team members and stakeholders.
• Support office communications and information sharing across the project team.
• Manage meeting scheduling and calendar coordination for project leadership and stakeholders.
• Reserve conference rooms and coordinate meeting logistics.
• Career Growth
• Coordinate project reviews, milestone reviews, executive briefings, customer visits, and stakeholder meetings.
• Manage review logistics, including room reservations, catering, attendee coordination, audiovisual support, and meeting setup.
• Solicit, collect, organize, and collate Project Management Review (PMR) materials from project stakeholders.
• Prepare meeting agendas, attendance rosters, presentation materials, and supporting documentation.
• Track action items and administrative follow-up activities resulting from reviews and meetings.
• Facilitate travel arrangements and travel coordination for project personnel.
• Plan and coordinate office social events, team-building activities, and project celebrations.
• Coordinate employee recognition initiatives, milestone celebrations, and team appreciation activities.
• Serve as a liaison among project teams, leadership, facilities personnel, and external stakeholders.
• Ensure project teams have the administrative resources and materials necessary to support day-to-day operations, meetings, reviews, and special events.
• Identify and proactively resolve administrative, scheduling, and logistical issues.

Required Qualifications

• A high school diploma or equivalent required; an associate degree preferred.
• Two or more years of experience in administrative support, office management, project coordination, operations support, or a related field.
• Strong organizational, planning, and multitasking skills.
• Excellent written, verbal, and interpersonal communication skills.
• Experience coordinating meetings, events, calendars, and travel arrangements.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience maintaining shared information repositories, collaboration tools, or intranet platforms.
• Strong attention to detail and ability to manage multiple competing priorities.
• Ability to work independently and exercise sound judgment.
• Ability to handle sensitive information with professionalism and discretion.
• Ability to work on-site in Rockville, Maryland, Monday through Friday.

Preferred Qualifications

• Experience supporting engineering, aerospace, defense, technology, or government programs.
• Experience administering Confluence or similar collaboration and knowledge-management platforms.
• Experience coordinating executive meetings, project reviews, or customer engagements.
• Experience supporting office operations, facilities activities, or employee engagement programs.