Administrative Specialist III (Temporary)

This position is under review in accordance with collective bargaining agreements and may be considered a union position in the future.

About the Role

Provides advanced administrative support associated with office operations, typically handling complex and confidential departmental information. Receives no instruction on routine work and general instructions on new projects.

Responsibilities

• Completes special projects and ad-hoc reports, including designing graphic presentations, as delegated by management.
• Orchestrates and organizes project meetings, schedules, and materials such as agendas, timelines, reports, and presentations; takes minutes.
• May perform desktop publishing.
• Uses a variety of software to compose letters and prepare reports for executive/manager review.
• Maintains confidential department files and records.
• Maintains manager/executive calendars; arranges meetings, conferences, and travel itineraries.
• Screens telephone calls and visitors, referring to appropriate staff members.
• Interprets policies and procedures in response to inquiries; may provide information to top-level management and Board Members.
• Reviews and screens manager/executive mail, researches issues, and provides recommendations.
• May provide training and direction to other non-exempt personnel.

Requirements

• Minimum three (3) years of secretarial, administrative, or comparable experience.
• High School Diploma or General Education Development (GED) required.
• Advanced writing, reading, and arithmetic skills.
• Ability to respond to top-level management inquiries and assemble highly confidential or sensitive information.
• Strong customer service skills to communicate effectively with all levels of management, both internal and external.
• Initiative and analytical ability to research and prepare reports.
• Proficiency with software used by the department (e.g., KP Payroll System, MS Word, Excel).
• Word processing speed: 40 wpm required.
• Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications

• Business school or college-level courses highly preferred.
• Proficiency in MS Word and MS Excel must be demonstrated through testing.

Pay

$26.82 - $34.69 per hour. Kaiser Permanente strives to offer a market-competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role. Actual base pay determined at offer will consider labor market data, internal alignment, and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.

Schedule

• Full-time, temporary position.
• Scheduled Weekly Hours: 40
• Shift: Day
• Workdays: Monday, Tuesday, Wednesday, Thursday, Friday
• Working Hours Start: 08:00 AM
• Working Hours End: 05:00 PM
• Travel: Yes, 25% of the time.
• Work Setting: Onsite