Administrative Specialist III

Department of Agricultural Education, Leadership and Communications (AELC) in the College of Agricultural & Life Sciences at the University of Idaho.

About the role

This position provides advanced operational and programmatic support to visitors, students, and employees by navigating and advising on a variety of administrative processes, procedures, and cyclical calendars critical to the unit’s operation. The role may serve as the first point of contact for the department while performing administrative functions such as researching information, solving problems for faculty, staff, and students, and assisting with programs and events.

Responsibilities

• Coordinate office functions and maintain office processes, procedures, and records.
• Provide administrative support and coordinate activities by prioritizing, directing, and responding to business matters involving university administrative functions.
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes, and procedures from internal and external contacts.
• Support regular and non-routine meetings and events; coordinate complex travel arrangements.
• Compose and distribute meeting notes, routine correspondence, or reports (e.g., presentations, statistical or monthly activity reports).
• Maintain individual and office calendars.
• Utilize university systems to create, review, and submit financial documents, including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders, and deposit forms; may provide routine financial reports to the unit administrator.
• May supervise or direct the work of others.
• Other duties as assigned.

Requirements

• Three years of experience performing administrative or office support functions.
• Experience composing, proofing, and editing a variety of business documents using proper grammar and punctuation (demonstrated in application materials).
• Proficiency in computer software and applications for word processing, spreadsheets, email, and internet research.
• High school diploma or equivalent.

Preferred Qualifications

• Experience providing customer service.
• Proficiency in using complex software (e.g., financial and personnel records management systems) for administrative tasks.
• Experience managing calendars and/or scheduling.
• Ability to interpret, apply, and explain complex information such as regulations, policies, or services.
• Experience independently solving problems and performing liaison activities in a work setting, including coordinating activities requiring complex arrangements.

Pay

$23.00 per hour or higher, depending on education and experience.

Schedule

Part-time (0.5 FTE, fiscal year appointment).