ADMINISTRATIVE SPECIALIST III

Grade 12 – Maryland State Police Government Affairs Unit, 45 Calvert Street, Room B-19, Annapolis, MD 21401

About the role

This position provides administrative support to the Director and members of the Government Affairs Unit while efficiently managing the daily operation of the office. The role requires strong interpersonal skills, familiarity with the legislative process in Maryland, and the ability to maintain a professional office atmosphere and rapport with elected officials, their staff, other state agency employees, and the public. The position demands the highest degree of confidentiality regarding legislative proposals, preparation of legislative reports, fiscal notes, and related correspondence.

Responsibilities

• Provide administrative support to the Director and staff of the Government Affairs Unit, exercising judgment, independent initiative, and extensive knowledge of policies, procedures, and the legislative process for the Department of State Police.
• Compose and maintain a database of proposed legislation; update hearing schedules daily; track bill status; assist in drafting reports for the Superintendent, Chief of Staff, and Governor’s Legislative Office.
• Prepare weekly hearing schedules; review and deliver Department position papers; search historical files for related legislative information.
• Ensure legislative committees receive pertinent information, including position papers, presentations, and related briefs.
• Monitor General Assembly committee and floor activity; brief the Director on pertinent activities.
• Process fiscal impact statements for Legislative Services for bills impacting the Department; send budget response information to Legislative Services and the DBM for online posting.
• Assist the Governor’s Legislative Office as necessary and prepare special reports as requested.
• Update the legislative tracking system by following legislation from introduction to final action affecting the Department.
• Attend legislative hearings, take comprehensive notes, and prepare detailed briefs on bills of interest.
• Assist in drafting and distributing the annual summary of legislation impacting the Department.
• Perform other duties as assigned by Command/Supervisory personnel.

Requirements

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes:

• Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Preferred Qualifications

• One year of experience working in an agency legislative office or equivalent.
• Advanced knowledge of the legislative process in Maryland.
• Experience performing legislative/legal research.
• Experience creating/developing spreadsheets to track project progress.

Licenses and Certifications

• Employees in this classification may be assigned duties requiring the operation of a motor vehicle and must possess a valid motor vehicle operator’s license in the State of Maryland.

Special Requirements

• Candidates will be subject to an initial drug screening and a complete criminal background investigation before permanent appointment. A criminal conviction may be grounds for rejection.

Benefits

State of Maryland benefits.