ADMINISTRATIVE SPECIALIST III

Introduction It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected. PLEASE FILL OUT THE APPLICATION COMPLETELY. The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.Do not leave any answer spaces blank; if a question does not apply, write "N/A".Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.Failure to comply with these instructions may result in disqualification.Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates. GRADE 12 LOCATION OF POSITION Maryland State Police Government Affairs Unit 45 Calvert Street, Room B-19 Annapolis, MD 21401 Main Purpose of Job The main purpose of this position is to provide adminstrative support to the Director and members of the Government Affairs Unit, while efficiently managing the daily opersaotn of the office. This position must posses good interpersonal skills; be familiar with the legislative process in Maryland; maintain a professional office atmosphere and a good rapport with all elected officials, their staff members as well as other state agency employees and the public. This position must maintain the highest degree of confidentiality with regard to legislative proposals, preparation of legislative reports, fiscal notes and related correspondence. POSITION DUTIES Provide administrative support to the Director and staff of the Government Affairs Unit, exercising judgment, independent initiative, extensive knowledge of the policies, procedures and legislative process for the Department of State Police. Compose and maintain a database of proposed legislation, update hearing schedule daily, update bill status, assist in drafting Superintendent, Chief of Staff, Governor's Legislative Office reports; prepare weekly hearing schedules, review and deliver Department position papers, and search historical files for related legislative information. Ensure legislative committees receive pertinent information which may include: positions papers, presentations for proposals and related briefs. Monitor General Assembly committee and floor activity and brief the Director on pertinent activities. Process fiscal impact statements for Legislative Services for bills that may impact the Department. Send copies of budget response information to Legislative Services and the DBM to post online. Assist the Governor's Legislative Office as necessary. Assist in preparation of special reports as requested by the Governor's Legislative staff. Ensure that the legislative tracking system is updated by following legislation from introduction to final action that affect the Department. Attend legislative hearings, take complete and comprehensive notes and prepare detailed briefs of the hearings on bills of interest. Assist in the drafting and distribution of the annual summary of legislation which passed impacting the Department. Other duties as assigned by Command/Supervisory personnel. Minimum Qualifications Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work. Notes Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience. Preferred Qualifications DESIRED OR PREFERRED QUALIFICATIONS One year of experience working in an agency legislative office or equivalent Advanced knowledge of the legislative process in Maryland Experience performing legislative/legal research Experience creating/developing spreadsheets to track project progress LICENSES, REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland. Special Requirements In accordance with Section 2-204(b)(6) of the Public Safety Article, Candidates for position in this classification will be subject to an initial drug screening and a complete criminal background investigation before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate. SELECTION PROCESS Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees. The list will be valid for one year. EXAMINATION PROCESS The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Benefits STATE OF MARYLAND BENEFITS FURTHER INSTRUCTIONS NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online. If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4329.TTY Users: Call Maryland RelayWe thank our Veterans for their service to our country and encourage them to applyAs an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversityBilingual applicants and people with disabilities are encouraged to apply Completed applications, required documentation and any required addendums may be mailed to: Maryland State Police Human Resources Division 1201 Reisterstown Road Pikesville, MD 21208 ATTN: Amirah VonHendricks amirah.vonhendricks@maryland.gov It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.