Administrative Specialist II (Part Time)

About the Role

Under general supervision, perform and/or oversee a variety of associated administrative, fiscal, staff support, and planning activities requiring advanced or specialized knowledge and skills, such as budget administration and control, specialized recordkeeping and database management, and specified information gathering projects and tasks. Coordinates specified administrative activities and reports across several organizational units within the related department.

Essential Functions

• Provides administrative support for several organizational units within the department, including filing, answering telephones, assisting visitors, incoming and outgoing correspondence, and resolving concerns and inquiries of vendors and end users. (25%)
• Oversees and/or performs a range of administrative activities; serves as a central point liaison with other departments and external constituencies in the resolution of day-to-day administrative and operational issues. (20%)
• Utilizes knowledge and understanding of underlying operational processes to create, compose, and edit technical and/or administrative correspondence and documentation. (10%)
• Schedules and coordinates meetings and events; maintains calendars, appointments, and/or other similar activities. (10%)
• Prepares routine correspondence utilizing office software, templates, and existing form letters. (10%)
• Initiates and maintains requisitions and disbursements for department purchases; processes and reconciles travel expenses; performs database management and maintenance ensuring data accuracy. (10%)
• Researches and gathers information for projects and assists with development of college-wide reports. (10%)
• Performs other duties as assigned. (5%)

Requirements

• High School education or equivalent required (an equivalent combination of experience and education may be considered)
• One to three years of administrative support, office, or related experience required

Skills

• Provides basic training to student workers and part-time employees on standard operating office procedures
• Contributes as a team member
• Computer skills including data entry and email
• Basic Internet skills for research
• Basic skills on Microsoft Office Suite required
• Solid communication skills (both written and oral) to represent the work area

Pay

$14.00 - $15.44 per hour (hourly rate commensurate with education and experience)

Position Time Type: Part time | Work Schedule: Monday – Friday/Weekends/Varies