Administrative Specialist II- Aviation (Civil Service)

About the Role

The Administrative Specialist II performs intermediate to advanced level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments within the City of Dallas. This role offers competitive benefits, growth opportunities, and a vibrant work culture, allowing you to thrive while contributing to the city’s flourishing community.

Responsibilities

• Performs a variety of advanced administrative functions, including assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and recommendations for budget spending.
• Participates in and supports the planning and execution of department programs; develops, coordinates, and maintains record-keeping and filing systems; handles petty cash and performs general accounting duties.
• Prepares, interprets, and disseminates information concerning agency programs and procedures.
• Coordinates, organizes, and facilitates meetings, conferences, and seminars for the department or division; assists in coordinating work and projects between units.
• Compiles and analyzes data, makes calculations, and prepares reports; assists high-level administrative staff in developing and disseminating data and information; runs monthly division reports to ensure performance measures are met.
• Assists in the preparation of presentations for administrative hearings.
• Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for document, marketing, and departmental publishing.
• Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.
• Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensures procurement of required essentials.
• Performs any and all other work as needed or assigned.

Requirements

• High school diploma or GED.
• Four (4) years of administrative support experience involving three (3) or more of the following:
  • Accounts payable/receivable
  • Invoice reconciliation and payment
  • Correspondence/publication preparation
  • Procurement
  • Budget analysis/preparation
  • Contract administration
  • Policy/procedure development
  • Records management and/or report writing
  • Financial management

Equivalencies

• A bachelor's degree (or higher) in business, education, or social science field meets the education and experience requirements.
• An associate degree in any field plus two (2) years of the specified experience meets the education and experience requirements.
• A bachelor's degree (or higher) in a non-specified field plus two (2) years of the required experience meets the education and experience requirements.

Must pass a Transportation Security Administration (TSA) background check.

Skills

• Knowledge of office practices and administrative procedures.
• Knowledge of customer service techniques to resolve problems and issues.
• Ability to investigate, collect, and analyze information for accuracy, consistency, and conformity with established policies.
• Ability to coordinate, lead, and train others.
• Ability to interpret rules, regulations, policies, and procedures.
• Effective verbal and written communication skills.
• Ability to establish and maintain strong working relationships.

Pay

Salary range: $24.39 - $27.71 per hour. The salary offered will depend upon qualifications.