Administrative Specialist I (Budget and Facilities)

About the role

The California Court of Appeal, Fourth Appellate District, Division One, located in downtown San Diego is recruiting for a talented Administrative Specialist I who will organize, direct, and coordinate various judicial administrative support services including the court's budget, business services, security, and facility functions. The successful candidate will be a resourceful problem-solver, possess a high level of attention to detail, be a team player working as an integral part of the administrative team, and committed to interacting professionally and courteously with court staff, outside vendors, and court partners. The Court strives for employee work-life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending accounts, $130 monthly stipend towards public transit commuting costs, and retirement savings plans. This is an in-person position that reports to the Assistant Clerk/Executive Officer. Hybrid work options may be considered after an initial training period, with ongoing supervisor approval, and when court business needs allow. The role may require availability after business hours, on weekends, and on holidays when after-hours facilities issues arise, and may involve statewide travel as necessary.

Responsibilities

• Works with court management in the preparation and implementation of the court’s budget; monitors the court’s budget; reviews and approves various vouchers for court expenditures, including travel reimbursement for judges and administrative staff; maintains basic accounting records; deposits court fees; works with the Judicial Council to assure compliance with state and Judicial Council budget directives.
• Analyzes and reviews requests for and procures equipment, supplies, and services; selects products and vendors, as necessary, through a bidding process; manages inventory.
• Works with court management to develop, implement, and maintain the court’s health and safety policies and procedures.
• Coordinates facility and space planning; coordinates internal moves.
• Coordinates a variety of facilities management functions including liaising with property management company, monitoring facilities conditions, identifying problems, issues, and damage, and requesting repairs.
• Coordinates and prepares special management reports and studies on a variety of topics; may assist in the analysis and