Administrative Specialist I

About the role

This is the first level of a four-level classification series and is considered entry-level. The incumbent performs varied general office support tasks under direct supervision, following specific instructions or established office procedures.

Because of the Tribe’s commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time, which may or may not be related to their regular responsibilities.

Responsibilities

• Sorts and files material (alphabetical, numerical, subject) by rules and directions furnished.
• Answers telephones, takes and delivers messages, refers calls to proper person.
• Performs deliveries to and from work sites.
• Prepares mailings for distribution and/or processing.
• Operates equipment such as copier, adding machine, fax machine, etc.
• Runs errands and works on special projects as needed.

Requirements

• Graduation from high school or equivalent with coursework in general office practices.
• Six (6) months of experience in an office, administrative, or related support position.

Skills

• Basic arithmetic.
• Office practices and procedures.
• Operating office equipment.
• Oral and written communication.
• Ability to follow clearly stated oral and written instructions or procedures.
• Establish and maintain effective working relationships as required by work assignments.
• Follow-through on assignments as directed.

Physical Demands

• Continuously uses vision.
• Frequently sits for long periods of time.
• Frequently talks and listens.
• Manual dexterity for computer work and routine paperwork.
• Occasionally walks and reaches with hands and arms.
• Occasionally lifts up to 25 lbs.