Administrative Specialist - Chadds Ford, PA

We’re a people-first organization. We value knowledge and learning. We believe in the power of connection and collaboration and we seek to build relationships that mean something. We employ some of the best and brightest in the industry and we work hard to maintain a culture that our people can be proud of.

About the role

Provides administrative and staff support services primarily to project teams and management of the company, with secondary support to additional functional areas, as necessary.

Our Corporate team is a talented group of HR, marketing, IT, finance and administrative professionals that band together to continuously move our company forward. Ever focused on providing a first-class client experience, we connect with people across the organization to support all aspects of our company’s operations.

Requirements

• 3-5 years in a similar administrative position
• High School Diploma (minimum)
• Skilled in Microsoft Office: Word, Excel and Outlook, with accurate keyboarding speed of at least 55 wpm
• Working knowledge of Microsoft Access, MasterSpec and MasterWorks
• Skilled in data entry, including QMS database application and Project Status 2K database application
• Knowledge of document filing, records processes, and departmental procedures
• Ability to work independently and complete assigned duties with minimal supervision
• Ability to accept and understand direction from multiple sources and prioritize tasks accordingly
• Strong interpersonal skills; friendly, considerate, and customer-focused
• Open to developing positive working relationships across all levels of the organization

Responsibilities

• Coordinate and prepare Project Specifications, process and track Shop Drawings/Submittals, and prepare/assemble project deliverables, proposals, and other assignments requested by Primera staff
• Source, price, and purchase office, equipment, and kitchen supplies
• Log, process, and file Quality Assurance documents
• Coordinate project archiving and off-site document storage, perform and maintain project filing
• Provide meeting support as needed (scheduling conference rooms, coordinating food, logistics)

Benefits

• Excellent benefits package including 401K match and employee stock ownership
• Gym and transit subsidies
• Paid volunteer time off
• Parental leave
• Continuing education reimbursement
• Flexible work scheduling in a fast-growing company
• Fun, inclusive, and collaborative environment
• Colleagues that appreciate differences in people, perspectives, cultures, and ideas
• Employee-led committees focused on social, wellness, and community service activities

Pay

Starting salary is between $65K - $80K per year based on skills and qualifications, with the high end of the range limited to applicants based on relevant years of experience.