Administrative Specialist

About the role

This job family coordinates, integrates and administers a range of diverse administrative or staff functions. Jobs in this group are typically responsible for managing the daily operations and administrative functions of university departments, and include office management, scheduling, and coordination of activities across departments. UVA Administrative staff support strategic goals and ensure smooth university operations. These roles are responsible for providing administrative services to the organization's schools/units/leadership.

UVA Health is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report “Best Hospitals” guide rates UVA Health University Medical Center as “High Performing” in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children’s is named by 2023-2024 U.S. News & World Report as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond.

Individual contributors who provide support to an organization, often in direct service, operational, technical or administrative functions. Spends majority of time in the delivery of support services or activities, typically under supervision. Opportunities for progression outside this career stream are typically limited without additional education or significant training and experience. Fully competent and productive individual contributor. Works under moderate supervision. Problems are typically of a routine nature, but may at times require interpretation or deviation from standard procedures. Makes minor adjustments to working methods. Communicates information that requires explanation or interpretation.

Responsibilities

• Preparing documents of varying complexity
• Managing the collection, recording, sorting and filing of data/information
• Preparing reports
• Making travel arrangements
• Arranging appointments/meetings
• Responding to inquiries

Requirements

• Education: High School Diploma or equivalent required
• Experience: 1+ year of relevant experience required
• Licensure: None
• Physical Demands: Primarily sedentary work involving extensive use of desktop computers; occasional travel to attend meetings and programs
• Works under moderate supervision; problems typically routine but may require interpretation or deviation from standard procedures

Benefits

• Medical, Dental, and Vision Insurance
• Generous Paid Time Off
• Retirement Savings
• Long-term and Short-term Disability
• Health Savings Plans and Flexible Spending Accounts
• Certification and Education Support

Pay

The pay range for this role is $16.00 - $31.99 hourly. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education.