Administrative Specialist

About Us

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

About the Cross-Cultural Center

The Cross-Cultural Center is committed to fostering the holistic development of students by providing an affirming and inclusive space where they can explore their intersectional social identities, raise their critical consciousness, build a socially just community, develop meaningful relationships, and encourage life-long learning beyond their time at UCI.

Responsibilities

• Provide administrative support to the Director of the Cross-Cultural Center (CCC), including budgetary management support.
• Coordinate the development and organizational analysis of all leadership and diversity programs and initiatives presented by the CCC.
• Act as the Office Manager in charge of daily office operations and maintenance of the CCC, including room reservation processes and conference coordination.
• Support all clerical and administrative needs of the CCC programming staff.
• Maintain information on the CCC website alongside the Associate Director.
• Work effectively with a culturally diverse university community and student organizations.
• Handle and complete several ongoing projects in an environment with frequent interruptions.
• Evaluate and analyze operational policy and procedure to develop recommendations for administration.
• Compose reports and business correspondence.
• Establish and maintain electronic filing systems.
• Prepare budgets and plan student development programs.
• Perform and supervise several duties to ensure efficient and effective customer service.

Requirements

• BA/BS degree in higher education administration or related field with a minimum of one (1) year of experience; or equivalent combination of education and/or experience.
• Experience managing an office or programmatic function.
• Experience working in an office environment managing and supporting other staff.
• Experience in coordinating meetings or conference schedules.
• Demonstrated ability to work independently and establish effective electronic filing systems.
• Proven organizational and time management skills to prioritize assignments and manage multiple projects under deadline pressures.
• Excellent oral and written communication skills, including editing and proofreading.
• Ability to understand and translate operational policy and procedure.
• Experience working in an environment that appreciates the value, role, and purpose of a Cross-Cultural Center in higher education.

Preferred Qualifications

• Advanced skills to operate computer equipment (Macintosh) and related software programs (e.g., Word, Excel, FileMaker Pro, Illustrator).

Special Conditions

• Some evening and weekend programs.

Benefits

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks.

Pay

The expected pay range for this recruitment is $29.40 - $30.04 (hourly).

Conditions of Employment

The University of California, Irvine (UCI) requires all applicants who accept an offer of employment to comply with several conditions, including a background check, Live Scan, legal right to work in the United States, and adherence to vaccination, smoking, and drug-free environment policies. Additional conditions may include compliance with the California Child Abuse and Neglect Reporting Act, E-Verify, and pre-placement health evaluation.