Administrative Specialist

About the role

Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.

Responsibilities

• Answering telephone calls on a multi-line Call Center
• Greeting and directing guests
• Processing incoming mail and filing documents
• Backing up File Clerks as needed with sorting and delivering mail
• Maintaining onsite file rooms, moving computer equipment
• Making copies and scanning
• Handling check deposit processing

Requirements

• Education and Experience: A bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Qualifications

• Knowledge: Knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs.
• Skills: Ability to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions.

Skills

• Computers
• Typing
• Clerical
• Ten Key Data Entry
• Microsoft Suite (including Word, Excel, Outlook)
• Accounting

Benefits

N/A

Pay

Up to $40,000.00, based on education and experience

Schedule

Monday to Friday, Primary Hours: 8:00 AM TO 5:00 PM