Administrative Specialist
About the role
The Administrative Specialist position provides complex administrative and secretarial support for the Institute of Government’s faculty and staff working onsite at Fort Benning, Georgia. The role includes assisting the Fort Benning Defense Community Resilience Program staff with on and off installation work associated with the installation and surrounding community project management.
Responsibilities
- Assists with coordinating day-to-day administrative operations, including managing calendars, scheduling meetings, coordinating travel, and supporting general office functions.
- Prioritizes multiple tasks and manages communications effectively across various platforms.
- Organizes and maintains documentation, tracks reports, develops agendas, supports meeting logistics, researches, takes notes, and drafts materials such as memos, summaries, and mass distribution emails.
Requirements
This position requires the ability to prioritize multiple tasks and manage communications effectively across various platforms. Additional responsibilities include organizing and maintaining documentation, tracking reports, developing agendas, supporting meeting logistics, research, note-taking, and drafting materials such as memos, summaries, and mass distribution emails.
- Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
- Demonstrated ability to manage multiple tasks, prioritize effectively, and adapt in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel), Adobe, and QuickBooks.
Physical Demands
- Lift/carry/move boxes or equipment up to 20-35 lbs.
- Sit at computer for long periods of time.
Is driving a responsibility of this position?
- Yes
Does this position have operation, access, or control of financial resources?
- No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
- No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)?
- No