Administrative Specialist

Key Responsibilities

• Greet visitors, employees, vendors, and credit union partners in a warm and professional manner.
• Answer and direct incoming calls using the organization’s phone system.
• Maintain a clean, organized, welcoming, and professional front desk and reception area.
• Help ensure the reception area reflects a positive image of the organization by minimizing unnecessary congestion, extended personal conversations, or distractions.
• Support visitor check-in, identification verification, badge logs, and facility access procedures.
• Aid the Executive Assistant with meeting preparation, visitor coordination, document preparation, scheduling support, special projects, and general office coordination.
• Support organization credit card tracking, including collecting receipts, organizing documentation, following up with cardholders, and assisting with monthly reconciliation support.
• Prepare daily cash deposits and related documentation.
• Sort and distribute incoming mail.
• Support recurring administrative tasks and special projects as assigned.

What We're Looking For

• A professional, welcoming, and service-oriented approach.
• A strong attention to detail and follow-through.
• Dependability, discretion, and sound judgment.
• The ability to stay organized while managing recurring tasks.
• Comfort interacting with visitors, callers, employees, vendors, and credit union partners.
• A willingness to learn new processes and ask questions.
• A basic proficiency with Microsoft Outlook, Word, Excel, Teams, and other office tools.
• The ability to support Synergent’s commitment to Service Maturity and Scaling the Unscalable by providing consistent service, following reliable processes, and helping improve how work gets done.

Why Join Synergent?

This is not just a front desk role. As Administrative Specialist, you will help shape the first impression of the organization, support a professional workplace, and contribute to a team that values service, consistency, accuracy, and continuous improvement. If you are looking for an entry-level opportunity where your work is visible, valued, and important, we’d love to hear from you.