Administrative Specialist

About the role

This job involves providing administrative support to program areas and support functions within the Office of the State Treasurer. Responsibilities include answering telephone calls, greeting and directing guests, processing incoming mail, maintaining file rooms, making copies, and handling check deposit processing.

Responsibilities

• Answering telephone calls on a multi-line Call Center
• Greeting and directing guests
• Processing incoming mail and filing documents
• Backing up File Clerks as needed with sorting and delivering mail
• Maintaining onsite file rooms, moving computer equipment
• Making copies and scanning
• Handling check deposit processing
• Occasionally performing state overnight and weekend travel

Requirements

• Education and Experience: Bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.
• Skills: Computers, Typing, Clerical, Ten Key Data Entry, Microsoft Suite (including Word, Excel, Outlook), Accounting.

Qualifications

• Knowledge: Spelling, punctuation, and business English; business mathematics; modern office methods and procedures; the maintenance of complex records; major policies and procedures governing assigned programs.
• Ability: Establish and maintain effective working relationships; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; follow oral and written instructions.

Skills

• Knowledge of spelling, punctuation, and business English
• Business mathematics
• Modern office methods and procedures
• The maintenance of complex records
• The major policies and procedures governing assigned programs

Benefits

Not specified.

Pay

Up to $40,000.00, based on education and experience.

Schedule

Monday to Friday, Full Time, 8:00 AM TO 5:00 PM.