Administrative Specialist

About the role

Provides administrative and staff support services primarily to project teams and management of the company, with secondary support to additional functional areas, as necessary.

Responsibilities

• Coordination and preparation of Project Specifications
• Processing and tracking of Shop Drawings/Submittals
• Preparation/assembly of project deliverables, proposals and other assignments requested by Primera staff
• Sourcing, pricing and purchasing of office, equipment and kitchen supplies
• Logging, processing and filing of Quality Assurance documents
• Cooking and serving of company meals
• Coordinating project archiving and off-site document storage
• Providing meeting support as needed (scheduling conference rooms, coordinating food, logistics)

Requirements

• 3-5 years in a similar administrative position
• High School Diploma
• Accurate keyboarding speed of at least 55 wpm
• Working knowledge of Microsoft Access, MasterSpec and MasterWorks
• Skilled in data entry, including QMS database application and Project Status 2K database application
• Knowledge of document filing, records processes, and departmental procedures
• Independent worker with the ability to perform and complete assigned duties with minimal supervision
• Ability to take feedback well, with the ability to accept and understand direction from multiple sources and prioritize tasks accordingly
• People person, friendly and considerate, able to develop positive working relationships across all levels of the organization and communicate effectively with all employees

Qualifications

• Skilled in Microsoft Office: Word, Excel and Outlook

Skills

• Administrative support
• Project coordination
• Document preparation
• Office supply procurement
• Quality assurance documentation
• Meeting coordination

Benefits

• 401K match
• Gym and transit subsidies
• Paid volunteer time off
• Parental leave
• Continuing education reimbursement
• Fun, inclusive, and collaborative environment
• Colleagues that appreciate differences in people, perspectives, cultures, and ideas
• Fruits of our employee-led committees focused on engaging social, wellness, and community service activities

Pay

$65K - $80K per year, with the high end of the range limited to applicants based on relevant years of experience.

Schedule

Flexible work scheduling in a fast-growing company.