Administrative Specialist
About the role
The Administrative Specialist will focus their support on maintaining the file room and supporting the task of assembling claim file prints for Group Disability, Life, Accident and Waiver entities of NYL’s Group Benefit Solutions division.
Responsibilities
- Obtains files from file room and/or warehouse and scans to claim managers.
- Obtains files and scans to other offices when requested.
- Paper filing to various claim files.
- Uploads documents to various New York Life programs.
- Manages various email boxes.
- Warehouses closed paper files for LAW product line.
- Boxes up files and prepares them to be shipped to Iron Mountain for storage.
- Reports production numbers.
- Data entry onto Excel spreadsheets.
- Aids in compiling electronic claim files from the computer system and prepares them to be reviewed and forwarded as directed by claim managers.
- Could be back-up to other departments within Admin Team.
- Assigned other duties as necessary by manager.
Requirements
- Experience with Microsoft Office Tools, with a focus on Outlook and Excel.
- Attention to detail.
- Time management.
- Able to work in a fast-paced environment.
- Able to work independently as well as within a team setting.
- Able to lift a minimum of 35 lbs.
- Able to sit/stand for extended periods of time.
- Able to bend and also pull carts and boxes.
Qualifications
- Bachelor’s in Business, Finance, or MIS.
- Strong communication and interpersonal skills.
- Proficient in Excel, SQL, BI tools.
- Knowledge of investment accounting and reporting.
- Experience with AI or data science tools.
Skills
- Experience with Microsoft Office Tools, with a focus on Outlook and Excel.
- Attention to detail.
- Time management.
- Able to work in a fast-paced environment.
- Able to work independently as well as within a team setting.
- Able to lift a minimum of 35 lbs.
- Able to sit/stand for extended periods of time.
- Able to bend and also pull carts and boxes.
Benefits
We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.
Pay
Salary range: $38,000-$43,000
Overtime eligible: Nonexempt
Discretionary bonus eligible: Yes
Sales bonus eligible: No
Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus.
Schedule
Hybrid - 3 days per week
Location
New York, NY
Diversity Promise
We believe in a diverse workforce because it is our mission to advocate for the financial security and success of people in every community. This is why diversity, equity, and inclusion (DEI) are guiding principles that are embedded in our brand and our culture.
Equal Opportunity Employer
We are committed to providing equal employment opportunities for all individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by law.