Administrative Specialist

Our Lamar office in Tulsa, OK is hiring an Administrative Specialist to support a dynamic team and help bring outdoor advertising campaigns to life for brands in Tulsa, Oklahoma and the surrounding areas.

About the role

The Administrative Specialist provides administrative support to various departments, handling routine office duties and working closely with the Office Manager to ensure efficient office operations.

Responsibilities

• Perform administrative support tasks; type correspondence, compile data for expense and statistical reports
• Operate telephone to answer, screen, and route calls; relay messages
• Greet and answer inquiries from the general public, customers, and visitors; route and resolve information requests
• Process outgoing mail and receive deliveries
• Type correspondence; compile data for expense and statistical reports
• Coordinate space and office organization; maintain paper and electronic files
• Assist with AP and AR duties for the office
• Print out blank contracts for staff (Bulletins, Posters, Commercial, and Digital)
• Create Excel spreadsheets for clients and Sales Account Executives

Requirements

• Excellent command of the English language, both written and verbal
• Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
• Continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines
• Strong work ethic with a focus on professionalism, responsibility, and proactivity
• Ability to work independently and as a team member
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to use fax machine, copiers, scanners, and binding machines
• Handle different challenges each day and adequately prioritize demands

Qualifications

• High school diploma or equivalent (required)
• Associate's degree, business school certification, and/or some college (preferred)
• Minimum of 6 months of office experience (required); in lieu of experience, a college education will be accepted
• Driver’s license (preferred)

Benefits

• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays, including President's Day and Juneteenth
• Comprehensive training program
• Career advancement opportunities
• Ongoing professional development and internal leadership programs
• Multiple medical plan options and health savings account
• Hospital, Critical Illness, and Accident coverage
• Short & long-term disability and paid parental leave
• Employee Stock Purchase Plan
• 401k plan with company match
• Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in wellness program

Pay

An hourly range of $16.50 - $18.50, dependent on relevant experience and qualifications.

Schedule

Monday - Friday, 8am - 5pm.

Physical Demands and Work Environment

• Primary work environment: office
• Physical demands: light lifting, seeing (reading, acuity, depth perception, peripheral vision), sitting more than 50%, talking
• Nights spent traveling or away from home: less than 10%

About Lamar

Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world, with over 360,000 displays across the United States and Canada. We provide ad space through billboards, interstate logos, handpainted murals, transportation and airports, and the largest network of digital billboards in the United States.

We live by the Golden Rule, operating with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally. We are committed to sustainable and environmentally friendly business practices.