Administrative Specialist

About the role

Kwik Trip is seeking a Store Engineering Development Coordinator to support construction and facility projects from planning through completion.

Responsibilities

• Support new store construction, remodels, and acquisition projects
• Distribute Requests for Proposal (RFPs) and collect vendor bids
• Track and organize bid information and project data in spreadsheets
• Prepare contracts, purchase orders, and project documentation
• Assist with construction schedules, timelines, and plan coordination
• Review, code, and process invoices for payment
• Verify invoice accuracy including labor, materials, and tax application
• Resolve invoice discrepancies with vendors and internal partners
• Track project costs, budgets, and financial data
• Maintain project files, templates, and vendor records
• Communicate with vendors, contractors, and internal stakeholders

Requirements

• Average of 4 to 6 years of administrative, accounting, or project coordination experience
• Associate degree in a business-related field or equivalent experience
• Experience supporting construction, engineering, or facilities projects preferred
• Basic knowledge of accounting principles and accounts payable processes
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Excel and Microsoft Office tools
• Strong communication skills and ability to work cross-functionally

Even better if you have

• Knowledge of construction processes or terminology
• Experience with systems such as OnBase, Maximo, AS400, Bluebeam, and Autodesk
• Understanding of sales and use tax

Pay

N/A

Schedule

Monday - Friday