Administrative Specialist

About The Position

Who can apply: Anyone (External).

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Part-Time

Regular/Temporary: Regular

Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Sponsorship: KDHE does not provide sponsorship for this position.

Job Responsibilities

• Converts paper media to electronic files by compiling, entering, and retrieving data from records using various means such as database, microfilm, and original records.
• Verifies accuracy of data by comparing between source and end-use data to ensure the legal data is available for issuance to the public and the national Electronic Verification for Vital Events (EVVE) application.

Qualifications

• Education: Licensing & Certification: Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
• Minimum Qualifications: Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.
• Preferred Qualifications: Word, Excel, PowerPoint, Access Proofreading, editing, attention to detail Strong organizational skills Ability to work independently

Post-Offer, Pre-employment Requirements

• In accordance with K.S.A. 65-2402(b), any person offered a position of employment in the Office of Vital Statistics will be required to be fingerprinted and to submit to a state and national criminal history record check for the purpose of identification verification and the determination of the applicant's eligibility to perform tasks within the Office of Vital Statistics.
• Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

Compensation

Hourly Pay Range: $19.07

Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement And Deferred Compensation Programs

Position Summary & Responsibilities

The position (K0247206) Review, analyze and identify any irregularities in data and takes appropriate action to resolve any anomalies by investigating facts surrounding the data on the vital record using knowledge of regulations and office policies. Ensures that data is entered into the Vital Integrated Information System (VSIIS) properly and timely to meet agency contract obligations and to meet the needs of Kansas citizens. Maintains the accuracy of highly sensitive vital records in VSIIS and Optical Disk Imaging systems.

Verification of Identity and Employment Eligibility

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9.

EEO Statement

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.