Administrative Specialist

Responsibilities

• Support contract functions including metrics tracking, budgeting, workload planning, and administrative coordination.
• Create, maintain, and update databases, spreadsheets, and reports to support contract workload management.
• Analyze and validate procurement data to support reporting requirements and management decisions.
• Prepare Small Business Program reports, Contract Action Reports (CARs), and procurement data call responses.
• Research, compile, and maintain contract performance metrics and supporting documentation.
• Afford assistance with contract closeout activities, including voucher reviews, documentation preparation, and final payment verification.
• Care for automated contract systems including SPS, ePS, SeaPort-e, WAWF, FPDS-NG, and PIEE.
• Cook meetings, training events, agendas, meeting materials, minutes, and required administrative support.
• Maintain records, files, and documentation in accordance with organizational requirements.
• Bid and proposal support if requested.

Requirements

• An active secret clearance is required to be considered for this position.
• One (1) year of experience with automated contract systems such as SPS, ePS, SeaPort-e, WAWF, FPDS-NG, or PIEE.
• Experience with Google Workspace required.
• Experience with Microsoft Office 365, SharePoint, and Power BI required.
• Must possess basic computer literacy and data entry skills.
• Must demonstrate proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Must have strong attention to detail and organizational skills.
• Must have excellent verbal and written communication skills.
• Must demonstrate demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.

Qualifications

• HS Diploma/GED required.

Skills

• Basic computer literacy and data entry skills.
• Proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Strong time management skills.

Benefits

This is a contingent position pending contract award. The position is expected to be located in Norfolk, VA.