Administrative Specialist

About the Role

This position is based in our Atlanta office. The Administrative Specialist will work closely with the Office Administrator/Manager to assist with various routine responsibilities as well as special projects and duties to help ensure the smooth operation of the office.

Responsibilities

• Manage building, office space, and parking access.
• Audit monthly parking invoices.
• Manage office supplies, including ordering and stocking all supplies.
• Assist with building requests/issues.
• Assist with office moves.
• Set up new hire offices.
• Clear departure offices/desks of supplies.
• Assist with covering the reception desk.
• Coordinate training of CPR/AED and maintain AED equipment and medical supplies.
• Maintain a regular and predictable work schedule with full attention to and engagement in work activities during business hours unless otherwise approved or required by applicable law.
• Contribute to a positive work environment by building positive relationships through effective communication, establishing trust, and maintaining confidentiality.
• Handle special projects and duties as assigned.

Skills

• Accuracy and attention to detail.
• Awareness of the importance of confidentiality and knowledge of basic practices governing the disclosure of legal and business information.
• Ability to work collaboratively with a variety of individuals and groups.
• Professional appearance and conduct, with an inviting and helpful demeanor.
• Effective communication skills.
• Ability to manage multiple priorities.
• Knowledge or ability to learn Microsoft Office Suite or Microsoft 365.

Requirements

• Associate’s degree and/or experience supporting leaders and organizations.
• 4-5 years performing executive support in a corporate environment.

Physical Requirements

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.
• Ability to lift a minimum of twenty pounds.

Benefits

• Comprehensive medical (PPO and HDHPs), dental, and vision plans, including coverage for domestic partners.
• Life and AD&D insurance.
• Short and long-term disability insurance.
• Tax-advantaged accounts for health care expenses, including FSAs and HSAs.
• FSAs for dependent care.
• Health advocacy services.
• Behavioral health and counseling resources for all family members.
• 401(k) and profit sharing.
• Backup dependent care and senior care planning support.
• Resources for individuals with developmental disabilities and their caregivers.
• Paid holidays and other paid time off, including paid leave for new parents.