Administrative Specialist

Responsibilities

• Answer main office phone line.
• Greet guests.
• Schedule conference rooms, hospitality services, videoconferencing equipment, etc.
• Confirm arrangements.
• Place catering orders for meetings and events.
• Issue loaner and permanent office badges – activate and deactivate as necessary.
• Issue orders for staff relations requests – flowers/food/gifts.
• Afford branded communications to the office.
• Maintain Daily Notice.
• Liaise with property management for maintenance requests, loading dock/delivery issues, and janitorial services.
• Cook up parking.
• Obtain Operations/Facilities estimates and coordinate schedules with vendors as necessary.
• Process department invoices.
• Review invoices for accuracy and submit for approval.
• Interact with Accounts Payable to ensure checks are processed as necessary.
• Complete expense reports as required for Operations services.
• Serve as Sustainability Lead for one or more offices.
• Afford coordination of office and/or department events, including blood drives, special events, and parties.
• Other duties as assigned.

Desired Skills

• Strong communication and interpersonal skills required to interact with staff and attorneys on a regular basis.
• Good organizational skills necessary to maintain files, coordinate schedules and track a variety of data.
• Ability to work effectively in a fast-paced environment.

Essential Job Expectations

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
• Provide timely, accurate, and quality work product.
• Successfully meet deadlines, expectations, and perform work duties as required.
• Foster positive work relationships.
• Comply with all firm policies and practices.
• Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
• Ability to work under pressure and manage competing demands in a fast-paced environment.
• Perform all other duties, tasks or projects as assigned.

Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Work Environment: The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.

Application Process

Applicants must apply directly online instead of sending application materials via email. Accommodation Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com. Agency applications will not be considered. No immigration sponsorship is available for this position. The firm’s expected hiring range for this position is $34.09 - $44.32 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws. The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k). Non-California applicants who apply for this California-based role do so voluntarily and are not eligible for relocation assistance. Relocation benefits, if any, are provided only where a relocation is required at the firm’s direction and in accordance with applicable policy and law. DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center.