Administrative Specialist

Job Summary

Create Your Experience of a Lifetime! Come work and play in the mountains!

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
• Full Time Roles Are Eligible For The Above, Plus Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Critical Illness and Accident plans

Job Responsibilities

• Administration and operations
• Support Director in the form of communication with department stakeholders and departmental meeting administrative tasks
• Support the Leadership team, create presentations and email communications to distribute across Business Support
• Project tracking; department auditing and reporting
• Maintain accurate documentation according to department standards
• Transportation employee compliance tracking
• Serves as housing liaison for Business Support
• Parking permit distribution administrative support
• Time & Labor
• Time and labor support for managers and frontline leaders, owner of escalation process of Business Support
• Audits of workforce management processes
• Workforce management and KPI analytics reporting in support of department priorities and goals
• Accounting & financial
• Support management team for capital expenditure tracking and project timelines
• Vendor contract maintenance – billing, contract requests, contract review
• Monthly journal entry of Business Support team to other departments
• Procurement - COUPA system support and ordering/receiving, OnBase invoice checking
• Visibility and coordination of hiring processes, records retention of seasonal staff
• Sign Shop nametag orders for team new hires
• Support in the field operations when needed in a variety of departments within Business Support and rest of resort.
• This position is ideal for anyone interested in joining resort-wide initiatives, projects, or committees.
• Other duties as assigned.
• Cross training provided for field support

Job Requirements

• Communication Skills: Strong verbal and written communication skills in English.
• Tech Skills: Overall agility in adapting to technology; high level proficiency with Excel and PowerPoint a plus.
• Organizational skills: Email and calendar management; ability to manage multiple projects and tasks simultaneously and independently.
• Leadership skills: Comfortable with horizontal and upward management

Qualifications

• The expected pay range is $ 23.22/hr - $ 35.35/hr.
• This is the pay range we reasonably expect to pay for this position.
• Individual compensation decisions are based on a variety of factors.

The minimum age requirement is at least 18 years of age.

Housing is not available for this position.