Administrative Specialist

Advertisement Closes 9/7/2026 (11:59 PM ET) 2604552 Administrative Specialist Pay Grade 12 Salary $35,712.48 - $53,568.48 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services Location 130 W 43rd Street Covington, KY 41015 USA Description The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process. We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. DCBS offers an opportunity to assist individuals and families applying for public benefits in the commonwealth. The Administrative Specialist will be the first point of contact for those entering the office and provide administrative support to staff who determine eligibility in various public assistance programs. For more information on the Department for Community Based Services, please visit our website at https://chfs.ky.gov/agencies/dcbs/pages/default.aspx Responsibilities Include But Are Not Limited To Answer inquiries and provide detailed information on office inquiries in person, by telephone or by electronic mail. Scan and index documentation. Maintain files, logs, manuals or other documents. Prepare documents for filing, storage, data entry or other processing. Run weekly payroll reports. Prepare daily, monthly or annual records or reports. Operate personal computers, office machines or other office equipment. Order office supplies and/or maintains inventory of equipment, furniture or other items. Distribute incoming mail or other incoming material to office staff or prepares outgoing mail or parcels. The Ideal Candidate Will Possess Integrity and professionalism. Familiarity with office organization and optimization techniques. High degree of multi-tasking and time management capability. Excellent written and verbal communication skills. Exceptional customer service skills. Detail oriented. Quick learner. A willingness to work as part of a team. The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation. CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/ . Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience. Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Beth Owens at Beth.Owens@ky.gov or 859-360-9568. An Equal Opportunity Employer M/F/D