Administrative Specialist

We need to output HTML fragment with sections for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We need to parse the posting. Key info: - Advertisement Closes date: maybe not needed? It's metadata; we can fold into a short

or drop. Probably include as a short paragraph. - Job ID: 2605034 (drop) - Administrative Specialist Pay Grade 12 Salary $36,426.00 - $53,568.48 Annually Locality Premium - $4.00 per hour - Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK - Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services - Location 1000 Neighborhood Place Louisville, KY 40118 USA - Description paragraph about DCBS. - Responsibilities list (multiple bullet points). We'll put under

Responsibilities

with

• ... each. - Skills and abilities list (bulleted). Could be under Skills section. - Minimum Requirements: Education, Experience, etc. Could be under Requirements or Qualifications. We need to decide. We have sections: About the role (maybe description), Responsibilities, Requirements (maybe minimum requirements), Qualifications (maybe education/experience?), Skills (skills and abilities), Benefits (maybe locality premium? Actually locality premium is a pay addition; benefits maybe not listed; we have no explicit benefits besides locality premium and overtime eligibility; but we can include Pay section for salary and locality premium; Schedule for hours per week (37.5 HR/WK) and full-time; maybe also overtime eligibility. We must not create sections with filler like "commensurate with experience". We have actual salary range and locality premium, so Pay section is valid. Schedule: we have 37.5 HR/WK, full-time, eligible for overtime pay. So we can include Schedule section. Benefits: Not explicitly listed besides locality premium (which is pay). No health, retirement etc. So we should not create Benefits section unless there is real content. The posting does not mention benefits. So omit Benefits. About the role: we have description paragraph about DCBS and seeking Administrative Specialist. That can be About the role. Responsibilities: we have list. Requirements: maybe Minimum Requirements (education, experience, substitution rules). Could be Requirements. Qualifications: maybe we could combine with Requirements; but we need to avoid duplicate thin sections. Could put education/experience under Requirements and maybe Qualifications left empty -> not allowed. So we should not create Qualifications if no specific content beyond what's in Requirements. However we could treat Minimum Requirements as Qualifications. But we need to follow instruction: include a section ONLY when posting has real, specific content for it. So we need to decide which heading best matches the content. We have "Minimum Requirements EDUCATION: ... EXPERIENCE, TRAINING, OR SKILLS: ..." plus substitution rules. That's qualifications/requirements. Could be either Requirements or Qualifications. We'll pick Requirements for that. Skills: we have "Skills and abilities include, but are not limited to:" list. So Skills section. Pay: salary range and locality premium. Schedule: employment type, hours per week, overtime eligibility. We also have location and hiring agency; could be part of About the role or a short paragraph. We must not repeat job title as heading. We must not include boilerplate like EEO, E-Verify, etc. Remove those. We must preserve all substantive information; do not invent or summarize away detail. So we need to keep all bullet points exactly as given (maybe slight formatting). We must not drop any responsibility bullet. We need to output only HTML fragment. Let's extract bullets: Responsibilities Include But Are Not Limited To (list): - Performs administrative duties and coordinates work activities such as: schedules for staff, meeting preparation, notifications, tracking of inventory or building management. - Participates in the development and assists in the implementation of county specific procedures for day-to- day functioning. - Plans, organizes, checks or assists with work of other staff engaged in performing administrative duties. - Schedules meetings or phone conferences and communicates as needed with the community partners or the public concerning issues of the county. - Compiles, prepares and disseminates staff meeting minutes or other meetings as required. - Prepares correspondence regarding interviews, hiring information or memorandums to staff. - Interprets department policies or procedures for staff and general public. - Compiles information or reports as needed to analyze workload information utilizing the Workers Information System (TWIST) or Benefind as needed or required. - Maintains current filing, logs or manuals as requested. - Organizes files as required by standards of practice or operation manual - Updates, tracks and provides cases for internal and external reviews upon request for entities such as foster care review board. - Performs other duties as assigned. Note some bullets have line breaks; we keep as is. Skills and abilities include, but are not limited to: - Strong verbal and written communication skills - Good time management and organizational skills - The ability to work well under pressure - A willingness to work as part of a team - Self motivated - Organized - Ability to multi-task - Ability to prioritize work assignments Minimum Requirements: - EDUCATION: Graduate of a college or university with a bachelor's degree. - EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience. - Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. - Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. - SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions: Incumbents working in this job title primarily perform duties in an office setting. Probationary Period: This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. Contact: Lisa Turner at lisas.turner@ky.gov We may include some of these as part of About the role or maybe a separate section like "Additional Information". But we only have allowed headings list; we cannot add extra headings not in list. So we need to fit that info into existing sections or drop if not fitting. The instructions: "Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., implying those are examples but we should use those headings. It also says "include a section ONLY when the posting has real, specific content for it". So we can only use those headings. So we must map all substantive content into those sections. If some content doesn't fit any, we may need to drop? But we must preserve ALL substantive information; cannot drop. So we need to fit everything into those sections. We can put location, hiring agency, closing date, contact, working conditions, probationary period into About the role or maybe Responsibilities? Probably About the role can include overview, location, agency, etc. Let's craft About the role paragraph: include description of DCBS, location, hiring agency, closing date, contact, working conditions, probationary period. We must not include boilerplate like EEO, E-Verify, etc. Remove those. We also need to remove "Click here for more details on state employment." and "For more information on the Department for Community Based Services, please visit our website at: ..." That's maybe not substantive? It's a link; could be considered substantive? It's a reference; but maybe we can keep as part of About the role? It's a URL; we could keep but it's not essential. The instruction: preserve ALL substantive information; do not invent or summarize away detail. The link is substantive? It's a reference for more info; maybe we can keep it. However it's not a duty/requirement etc. Might be okay to keep in About the role. But we must remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The link to website is not boilerplate; it's informational. We'll keep. Now, we need to ensure we don't include any filler like "N/A". We have SPECIAL REQUIREMENTS: NONE. That's a placeholder; we should not include that as a separate line if it's just "NONE". But we could include it as part of Requirements: "SPECIAL REQUIREMENTS: NONE". That's still specific content (states none). It's not filler like "N/A"? It's stating none, which is substantive. We'll keep. Now, we need to format HTML. We'll produce:

  About the role

  ... paragraph ...

  Responsibilities

  • ... each bullet ...
  ...

  Requirements

  • ... each requirement bullet ...
  ...

  Skills

  • ... each skill bullet ...
  ...

  Pay

  Salary range: $36,426.00 - $53,568.48 annually. Locality premium: $4.00 per hour.

  Schedule

  Full-time, 37.5 hours per week, eligible for overtime pay.

  We might also include employment type EXECUTIVE BRANCH etc. Could be in Schedule or About the role. Let's put in Schedule: "Employment type: Executive Branch, Full-time, eligible for overtime pay. 37.5 hours per week." Now, ensure we don't repeat job title. Now, check for any duplicated lines: we have "Performs other duties as assigned." included. Now, ensure we didn't miss any responsibility bullet: we have 12 bullets. Let's list them exactly as in text: 1. Performs administrative duties and coordinates work activities such as: schedules for staff, meeting preparation, notifications, tracking of inventory or building management. 2. Participates in the development and assists in the implementation of county specific procedures for day-to- day functioning. 3. Plans, organizes, checks or assists with work of other staff engaged in performing administrative duties. 4. Schedules meetings or phone conferences and communicates as needed with the community partners or the public concerning issues of the county. 5. Compiles, prepares and disseminates staff meeting minutes or other meetings as required. 6. Prepares correspondence regarding interviews, hiring information or memorandums to staff. 7. Interprets department policies or procedures for staff and general public. 8. Compiles information or reports as needed to analyze workload information utilizing the Workers Information System (TWIST) or Benefind as needed or required. 9. Maintains current filing, logs or manuals as requested. 10. Organizes files as required by standards of practice or operation manual 11. Updates, tracks and provides cases for internal and external reviews upon request for entities such as foster care review board. 12. Performs other duties as assigned. Note bullet 10 ends with "operation manual" missing maybe a period; we keep as is. Now Skills list: - Strong verbal and written communication skills - Good time management and organizational skills - The ability to work well under pressure - A willingness to work as part of a team - Self motivated - Organized - Ability to multi-task - Ability to prioritize work assignments Now Requirements list: - EDUCATION: Graduate of a college or university with a bachelor's degree. - EXPERIENCE, TRAINING, OR SKILLS: One year of professional,