Administrative Specialist

Pay Grade 12 | Full-time | Eligible for overtime pay | 37.5 hours per week

About the role

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.

We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. This position provides general administrative support to the office supervisor and workers. The ideal candidate is self-motivated, organized, and able to multi-task and prioritize work assignments well. The employee is expected to perform at the highest quality to ensure services to the vulnerable citizens. This role involves access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff, requiring a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

Responsibilities

• Maintains files, logs, manuals, or other documents.
• Performs data entry and filing.
• Drafts or prepares correspondence, detailed forms, reports, or other materials.
• Answers inquiries and provides detailed information on office matters in person, by telephone, or by electronic mail.
• Runs weekly payroll reports.
• Prepares daily, monthly, or annual records or reports.
• Operates personal computers, office machines, or other office equipment.
• Orders office supplies and/or maintains inventory of equipment, furniture, or other items.
• Distributes incoming mail or other incoming material to office staff; prepares outgoing mail or parcels.

The ideal candidate will have strong verbal and written communication skills, good time management and organizational skills, the ability to work well under pressure, and a willingness to work as part of a team.

Requirements

Education: Graduate of a college or university with a bachelor's degree.

Experience, Training, or Skills: One year of professional, administrative, or business experience.

• Additional education will substitute for the required experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Pay

$35,712.48 - $53,568.48 annually

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting. This job has an initial and promotional probationary period of 6 months.