Administrative Specialist

Pay Grade 12 | Full-time (40 hours/week) | Eligible for overtime pay

About the role

Creating a better, safer Kentucky. If you want to make a difference in your community, the Department of Corrections may have a career opportunity for you! The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily administrative in nature, reporting to a Probation and Parole Assistant or District Supervisor.

Responsibilities

• Greet and check in all visitors to the office.
• Answer all incoming phone calls from offenders, offender’s family members, public, law enforcement officials, court officials, attorneys, etc. and direct to the assigned Officer.
• Provide administrative support to supervisors and staff, including assigning investigations and setting up new cases in offender management systems.
• Maintain a database of forms for offender and staff use.
• Scan and enter data into KOMS, such as court orders, drug screens, court documents, officer documents, releasee reports, and re-entry documents.
• Receive, open, and distribute all incoming mail, email, faxes, and jail mail to specific personnel.
• Prepare stamps, labels, and envelopes for office use; handle shipping of drug tests to the lab via post office or FedEx.
• Monitor supply inventory in each office and notify the District Coordinator of supply needs monthly.
• Complete all required Department of Corrections employee training.
• Perform other duties as assigned or required.

Requirements

Education: Graduate of a college or university with a bachelor's degree.

Experience, Training, or Skills: One year of professional, administrative, or business experience.

• Substitute Education for Experience: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute Experience for Education: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

The ideal candidate should possess the ability to work independently with limited supervision, strong written and oral communication skills, multitasking ability, and adaptability to the ever-changing needs of the Department and Division.

Working Conditions

Incumbents primarily perform duties in an office setting.

Pay

$38,093.28 annually

Schedule

40 hours per week

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.