Administrative Specialist

About the role

Location: Dallas, TX (On‑site). Eagle Metal is a leading manufacturer of connector plates and provider of truss and panel design software nationwide. We’re proud to be a growing company rooted in two core values: a Warrior’s Spirit — to work hard, innovate, and persevere — and a Servant’s Heart — to treat others with respect and always give that extra effort to help customers succeed. We’re currently seeking a detail‑oriented and trustworthy Administrative Specialist to support our administrative work in our Dallas location. This role is ideal for someone who is organized, can multi‑task and enjoys interacting with customers and vendors. Any experience handling in‑office IT support, or helping manage an IT ticketing system is a plus.

Responsibilities

• Answer phones and direct phone traffic
• Collect and sort daily mail
• Receive and process vendor invoices
• Reconcile vendor invoices and POs
• Keep track of and order office supplies and consumables
• Assist in other data collection and reporting, as assigned
• Assist in planning and running company events
• Assist assigned department with administrative duties, that may include mailing, compliance, scheduling or other assigned tasks.
• Direct assignments of recurring reporting, such as receivables, collections, POs, etc.
• Assist in booking travel
• Assist in booking meals and catering
• Assist in monitoring and directing incoming departmental requests
• Performs other related duties as assigned.

Requirements

• High school diploma or equivalent
• Minimum of five years’ experience in administrative or support roles
• Demonstrated proficiency in Microsoft Office Suite; ability to learn proprietary systems (EMS)
• Excellent written and verbal communication
• Strong organizational skills and attention to detail
• Proven ability to manage sensitive and confidential information with discretion
• Dependability, flexibility, and professionalism in high‑trust, high‑responsibility settings
• Embodiment of a Warrior’s Spirit and a Servant’s Heart in daily work