Administrative Specialist

ASRC Federal is a leading government contractor furthering missions in space, public health, and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team at ASRC Federal Advanced Research LLC (AFAR) supporting the Federal Aviation Administration (FAA) in Oklahoma City, OK.

About the role

This full-time, on-site position supports the Terminal Surveillance & Beacon team at the Mike Monroney Aeronautical Center (MMAC). The team provides Second Level Engineering Support (SLES) for National Airspace Systems (NAS), including:

• Air Traffic Control Beacon Interrogator (ATCBI) 5/6/6M
• Monopulse Secondary Surveillance Radar (MSSR) / Diminishing Manufacturing Source - Monopulse Secondary Surveillance Radar (DMS MSSR)
• Surveillance and Broadcast Services Monitor (SBSM)
• Surveillance and Broadcast Services Subsystem (SBSS)
• Airport Surveillance Radar (ASR) 8/11
• Common Terminal Digitizer (CTD)

Requirements

• U.S. citizenship (required for FAA Public Trust security clearance)
• Resided in the U.S. for three consecutive years
• RealID Driver’s License/ID or current U.S. Passport
• Must reside or be willing to relocate within commutable distance to Oklahoma City, OK
• High School Diploma or GED
• Proven experience in administrative roles

Responsibilities

• Support daily team operations, reception duties, and meeting coordination
• Manage travel, expense reports, and timesheet assistance for federal staff and contractors
• Maintain team inventory, GFE receipts, office supplies, administrative files, and government property logs
• Monitor team Outlook mailboxes, distribute correspondence, and assist with report preparation
• Coordinate training, on/off-boardings, and maintain team calendars and contact lists
• Handle shipping, deliveries, mail distribution, and data entry into required systems
• Prepare for workplace inspections and address follow-up items
• Assist with conference room setup, occasional meeting minutes, and development of SOPs

Skills

• Ability to work independently with minimal supervision
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
• Strong verbal and written communication skills
• Excellent interpersonal and teamwork abilities
• Customer relations skills
• Preferred: High organizational and clerical skills
• Preferred: Familiarity with computer operations, electronic file management, and data entry
• Preferred: Acrobat proficiency (signing forms, creating forms, leaving comments, data entry)
• Preferred: Familiarity with FAA NAS systems and Second Level Engineering processes

Work Environment

• Full-time, standard work schedule
• Occasional lifting up to 15 lbs for office supplies or GFE
• Cubicle environment

Benefits

• Health care, dental, and vision insurance
• Life insurance
• 401(k) retirement plan
• Education assistance
• Paid time off (PTO, holidays, and other legally required paid leave)

Pay

The salary offered will depend on factors including relevant experience, skills, education, geographic location, internal equity, and business needs. Posted pay ranges are a general guideline only and are not a guarantee of compensation.