Administrative Specialist
About the role
The Alaska Permanent Fund Corporation (APFC) is seeking an organized, detail-oriented Administrative Specialist to support the Corporation’s day-to-day administrative operations. This position provides support in travel, purchasing, financial administration, records management, reception, asset tracking, project documentation, and general office operations.
Principal Responsibilities
Accounting & Financial Support: Provide accounting and financial support for APFC’s daily operations, including invoices, reimbursements, credit card transactions, purchase requests, account coding, and supporting documentation. This work requires accuracy, attention to detail, and practical knowledge of accounting systems, procedures, and financial records.
Travel Coordination: Coordinate business travel for assigned staff from start to finish. This role is responsible for more than making reservations; it includes understanding travel needs, applying State of Alaska travel requirements and APFC procedures, preparing required approvals, arranging airfare, lodging, and transportation, estimating travel costs, collecting documentation, preparing expense reports, resolving routine travel questions, and completing post-travel follow-up so each trip is properly documented, reconciled, and ready for payment or reimbursement.
General Administrative Support: Provide broad administrative support for APFC’s daily operations, including reception, mail distribution, incoming calls, routine inquiries, meeting and conference room scheduling, common space coordination, project documentation, purchasing support, records retention, asset tracking, maintaining shared office spaces, and other assigned administrative duties.
Key Attributes
Strong organization, follow-through, and ability to manage multiple priorities accurately.
Attention to detail and accuracy when working with financial information, travel documentation, records, and administrative tasks.
Sound judgment, discretion, and reliability when handling routine matters, sensitive information, or more complex requests.
Professional, service-oriented communication with employees, visitors, vendors, and the public.
Able to learn and effectively use administrative, financial, travel, and business systems.
Required Qualifications
High school diploma or equivalent.
Two years of accounting, bookkeeping, administrative, or related experience that includes accounting or financial support duties similar to those described in the Principal Responsibilities section.
Relevant education and experience may be combined to meet this requirement.
Experience using Microsoft Office applications, including Outlook, Word, and Excel.
Experience performing routine administrative functions, including organizing information, maintaining records, and supporting day-to-day office operations.
Preferred Qualifications
Accounting & Financial Support: Experience performing accounting, bookkeeping, or financial support duties such as processing invoices, reimbursements, credit card transactions, purchase requests, account coding, or supporting documentation.
Experience reviewing financial records for accuracy and completeness, identifying discrepancies, and following established procedures to resolve routine issues.
Experience using Excel or other business systems to organize, track, calculate, reconcile, or review financial information.
Travel Coordination: Experience coordinating business travel or similar multi-step administrative processes that require scheduling, approvals, documentation, expense tracking, and follow-up.
Experience applying established policies, procedures, or guidelines to complete administrative or financial transactions accurately.
About the Alaska Permanent Fund Corporation (APFC)
The Alaska Permanent Fund Corporation (APFC) is a state-owned investment organization based in Juneau, Alaska, responsible for managing the assets of the Alaska Permanent Fund—one of the largest sovereign wealth funds in the United States. For nearly 50 years, APFC has transformed Alaska’s resource wealth into a renewable financial resource for current and future generations. In FY26, the Fund reached its highest value ever, exceeding $91.9 billion, reflecting disciplined stewardship and strong investment performance. APFC’s diversified portfolio spans public and private markets, real estate, and alternative investments, delivering long-term returns that support Alaska’s economy and public services. The Corporation is guided by a commitment to integrity, stewardship, and passion, and for the fifth consecutive year was recognized as one of the Best Places to Work by Pensions & Investments.
Compensation & Benefits Information
The base pay range for this position is $33.00 - $36.00 hourly, commensurate with experience and qualifications. This role is also eligible for Incentive Compensation in accordance with APFC’s Incentive Compensation Plan, with a maximum annual bonus of 5% of base salary, tied to total fund performance.
Health Medical / Vision / Dental Insurance: Single or Family Coverage Different Cost and Coverage Options Employee-funded Health Flexible Spending Account (pre-taxed)
Voluntary Supplemental Benefits: Life Insurance Disability Insurance Accidental Death & Dismemberment Retirement Public Employees' Retirement Program (PERS) Matching employer contribution Employer contributions vested 100% after 5 years Alaska Supplemental Annuity Plan In lieu of Social Security
Personal Leave: Personal leave program starts at 21 days per year. Leave is accrued each pay period at a rate of 6:03 hours per pay period with increases to accrual rates at 2, 5, 10, & 15yrs employment milestones. 12 Paid Holidays per year Flexible work hours based on positional needs Generous professional development opportunities Free parking Modern Headquarters located in beautiful location