Administrative Specialist 3
New Jersey Courts · Paterson, NJ · 3 wk ago
Hybrid$62k–$100k/yrFull-time
We need to output HTML fragment with sections: About the role? The description includes many paragraphs. We need to identify sections: maybe "About the role", "Responsibilities", "Qualifications", "Skills", "Benefits", "Pay", "Schedule". We must include only sections with real specific content.
We have salary info: SALARY: The salary range for this position is $61,749.69 to $100,154.67 for Schedule A, and $61,749.69 to $95,146.95 for Schedule B. Also details about starting salary, etc. So we can have a Pay section.
Remote work: "REMOTE WORK : The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings." That's schedule info. So we can have a Schedule section.
Benefits: Not explicitly listed. There's mention of "The Judiciary offers a strong opportunity for growth." Not specific benefits like health, retirement. So we should not create Benefits section unless specific.
Skills: Could extract from duties: excellent verbal and written communication skills, organized, highly motivated, customer service, detail-oriented, solid administrative and interpersonal skills, etc. Could be a Skills section.
Qualifications: There's a Qualifications section with education and experience requirements.
Responsibilities: Duties list.
About the role: Could be introductory paragraph about team, purpose, etc.
We must not repeat job title as heading. No Job ID etc.
We must remove boilerplate: cookie/navigation/legal/EEO etc. There's some EEO statement at end: "The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice". Also NeoGov applicant support phone. Also "How To Apply" instructions. Those should be removed.
Also "Supplemental Information" includes Driver's License, Authorization to Work, Special Note, Residency Law. Those are likely considered boilerplate? They are specific requirements but maybe considered part of Qualifications? The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The supplemental info includes legal requirements (driver's license, work authorization, background check, residency law). Might be considered legal boilerplate? Not sure. The instruction says remove legal boilerplate. So we should drop those supplemental info lines. Also "How To Apply" is application instructions, remove.
Thus we keep: introductory paragraphs about team, purpose, etc. Then "The Passaic Vicinage is seeking..." leading into duties. Then duties list. Then qualifications. Then skills (maybe from "The selected individual will possess excellent verbal and written communication skills." plus earlier skills). Then Pay section. Then Schedule section (remote work). Possibly also "Benefits" not present.
We must preserve ALL substantive information; do not invent or summarize away detail. So we need to keep all details from duties, qualifications, pay, remote work, etc. Must not omit any substantive detail.
We need to format using for section headings. Use
for section headings. Use - for any list of duties/requirements/benefits, and
for prose.
We need to decide which content is list vs prose. Duties list is a long sentence with many items separated by semicolons. Could break into
- each duty. The instruction: Use
- for any list of duties/requirements/benefits. So we should convert the duties into list items.
Similarly qualifications: list of requirements (education, experience, substitutions). Could be list.
Skills: maybe list.
Pay: prose.
Schedule: prose about remote work.
We must not create sections with filler. Ensure each heading has substantive content.
Let's extract content.
Introductory paragraphs:
"If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies. When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work."
That's about the role/team. Could be "About the role" heading.
Then: "The Passaic Vicinage is seeking an organized, highly motivated, customer service and detail-oriented individual with solid administrative and interpersonal skills to work under the general direction of the Court Executive 2b (Municipal Division Manager) and other personnel. This individual will serve as an administrative professional supporting the Vicinage's 16 municipal courts."
That could be part of About the role or Responsibilities. But we already have About the role; we could keep this as part of About the role.
Then duties list: "Duties include, but are not limited to: conducting mandatory on-site visitations, financial audits, and monitoring of municipal courts to evaluate procedural compliance with the New Jersey Rules of Court, Supreme Court Directives, laws, and established policies and procedures governing the operation of municipal courts; review municipal court budget proposals, identifying deficiencies, and assist courts in the preparation of the final budgets; monitor case management; analyzing backlog; prepare recommendations for backlog reduction plans; establish court workflow systems and procedures; review and assist with the preparation of security plans; serve as the Municipal Division liaison with the Passaic County Jail; Coordinate, schedule, moderate, and conduct virtual sessions via Zoom and/or Teams, including but not limited to Warrant Review Hearings and Civil Commitment Hearings; monitor the conditional accreditation, accreditation, and certification of court administrators and deputy court administrators; serve as the training liaison for the municipal courts; serve on statewide committees as requested; investigate and respond to customer complaints and inquiries; prepare written reports, presentations, and non-routine correspondence; provide structured training to court staff and give advice or assist staff or team members; provide technical assistance to municipal judges and court staff; make recommendations for the implementation and monitoring of action plans for courts in crisis; work on multiple assignments, while ensuring effective time management and prioritization; participate as a positive member of a professional team; provide excellent quality service to internal and external customers, including diverse and limited English proficient court users; maintain the confidentiality of division and court matters; treat everyone with dignity and respect; serve as subject matter expert; and perform other duties as assigned."
We need to split each duty into
- . The list is long; we need to ensure we capture each item separated by semicolons. Let's parse:
1. conducting mandatory on-site visitations, financial audits, and monitoring of municipal courts to evaluate procedural compliance with the New Jersey Rules of Court, Supreme Court Directives, laws, and established policies and procedures governing the operation of municipal courts
2. review municipal court budget proposals, identifying deficiencies, and assist courts in the preparation of the final budgets
3. monitor case management
4. analyzing backlog
5. prepare recommendations for backlog reduction plans
6. establish court workflow systems and procedures
7. review and assist with the preparation of security plans
8. serve as the Municipal Division liaison with the Passaic County Jail
9. Coordinate, schedule, moderate, and conduct virtual sessions via Zoom and/or Teams, including but not limited to Warrant Review Hearings and Civil Commitment Hearings
10. monitor the conditional accreditation, accreditation, and certification of court administrators and deputy court administrators
11. serve as the training liaison for the municipal courts
12. serve on statewide committees as requested
13. investigate and respond to customer complaints and inquiries
14. prepare written reports, presentations, and non-routine correspondence
15. provide structured training to court staff and give advice or assist staff or team members
16. provide technical assistance to municipal judges and court staff
17. make recommendations for the implementation and monitoring of action plans for courts in crisis
18. work on multiple assignments, while ensuring effective time management and prioritization
19. participate as a positive member of a professional team
20. provide excellent quality service to internal and external customers, including diverse and limited English proficient court users
21. maintain the confidentiality of division and court matters
22. treat everyone with dignity and respect
23. serve as subject matter expert
24. perform other duties as assigned
Check if any missing: after "analyzing backlog;" there is "prepare recommendations for backlog reduction plans;" yes.
Now qualifications paragraph:
"Qualifications Graduation from an accredited college or university with a bachelor's degree and three years of professional experience, one of which shall be in program development, program coordination, program analysis, program administration and/or administrative research. Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree. A master’s degree from an accredited college or university may be substituted for one year of experience. A law degree from an approved American Bar Association law school may be substituted for two years of experience. Note: A master’s degree or a law degree from an accredited college or university, may be used as a substitution, not both. Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/ )"
We need to turn into list items maybe each requirement. But we can keep as prose? The instruction: Use
- for any list of duties/requirements/benefits. So qualifications is a list of requirements; we should make list.
Let's extract items:
- Graduation from an accredited college or university with a bachelor's degree and three years of professional experience, one of which shall be in program development, program coordination, program analysis, program administration and/or administrative research.
- Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
- An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
- A master’s degree from an accredited college or university may be substituted for one year of experience.
- A law degree from an approved American Bar Association law school may be substituted for two years of experience.
- Note: A master’s degree or a law degree from an accredited college or university, may be used as a substitution, not both.
- Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/ )
We could keep the note as separate item.
Skills: "The selected individual will possess excellent verbal and written communication skills." Also earlier: "organized, highly motivated, customer service and detail-oriented individual with solid administrative and interpersonal skills". So skills list: organized, highly motivated, customer service, detail-oriented, solid administrative skills, interpersonal skills, excellent verbal and written communication skills.
We can make a Skills section with list.
Pay section: The salary info paragraph. Also includes details about starting salary, promotion increase, schedule A/B definitions. We'll keep as prose under
Pay
with .
Schedule section: Remote work info: "REMOTE WORK : The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a
for prose. We need to decide which content is list vs prose. Duties list is a long sentence with many items separated by semicolons. Could break into
- each duty. The instruction: Use
- for any list of duties/requirements/benefits. So we should convert the duties into list items. Similarly qualifications: list of requirements (education, experience, substitutions). Could be list. Skills: maybe list. Pay: prose. Schedule: prose about remote work. We must not create sections with filler. Ensure each heading has substantive content. Let's extract content. Introductory paragraphs: "If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies. When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work." That's about the role/team. Could be "About the role" heading. Then: "The Passaic Vicinage is seeking an organized, highly motivated, customer service and detail-oriented individual with solid administrative and interpersonal skills to work under the general direction of the Court Executive 2b (Municipal Division Manager) and other personnel. This individual will serve as an administrative professional supporting the Vicinage's 16 municipal courts." That could be part of About the role or Responsibilities. But we already have About the role; we could keep this as part of About the role. Then duties list: "Duties include, but are not limited to: conducting mandatory on-site visitations, financial audits, and monitoring of municipal courts to evaluate procedural compliance with the New Jersey Rules of Court, Supreme Court Directives, laws, and established policies and procedures governing the operation of municipal courts; review municipal court budget proposals, identifying deficiencies, and assist courts in the preparation of the final budgets; monitor case management; analyzing backlog; prepare recommendations for backlog reduction plans; establish court workflow systems and procedures; review and assist with the preparation of security plans; serve as the Municipal Division liaison with the Passaic County Jail; Coordinate, schedule, moderate, and conduct virtual sessions via Zoom and/or Teams, including but not limited to Warrant Review Hearings and Civil Commitment Hearings; monitor the conditional accreditation, accreditation, and certification of court administrators and deputy court administrators; serve as the training liaison for the municipal courts; serve on statewide committees as requested; investigate and respond to customer complaints and inquiries; prepare written reports, presentations, and non-routine correspondence; provide structured training to court staff and give advice or assist staff or team members; provide technical assistance to municipal judges and court staff; make recommendations for the implementation and monitoring of action plans for courts in crisis; work on multiple assignments, while ensuring effective time management and prioritization; participate as a positive member of a professional team; provide excellent quality service to internal and external customers, including diverse and limited English proficient court users; maintain the confidentiality of division and court matters; treat everyone with dignity and respect; serve as subject matter expert; and perform other duties as assigned." We need to split each duty into
- . The list is long; we need to ensure we capture each item separated by semicolons. Let's parse:
1. conducting mandatory on-site visitations, financial audits, and monitoring of municipal courts to evaluate procedural compliance with the New Jersey Rules of Court, Supreme Court Directives, laws, and established policies and procedures governing the operation of municipal courts
2. review municipal court budget proposals, identifying deficiencies, and assist courts in the preparation of the final budgets
3. monitor case management
4. analyzing backlog
5. prepare recommendations for backlog reduction plans
6. establish court workflow systems and procedures
7. review and assist with the preparation of security plans
8. serve as the Municipal Division liaison with the Passaic County Jail
9. Coordinate, schedule, moderate, and conduct virtual sessions via Zoom and/or Teams, including but not limited to Warrant Review Hearings and Civil Commitment Hearings
10. monitor the conditional accreditation, accreditation, and certification of court administrators and deputy court administrators
11. serve as the training liaison for the municipal courts
12. serve on statewide committees as requested
13. investigate and respond to customer complaints and inquiries
14. prepare written reports, presentations, and non-routine correspondence
15. provide structured training to court staff and give advice or assist staff or team members
16. provide technical assistance to municipal judges and court staff
17. make recommendations for the implementation and monitoring of action plans for courts in crisis
18. work on multiple assignments, while ensuring effective time management and prioritization
19. participate as a positive member of a professional team
20. provide excellent quality service to internal and external customers, including diverse and limited English proficient court users
21. maintain the confidentiality of division and court matters
22. treat everyone with dignity and respect
23. serve as subject matter expert
24. perform other duties as assigned
Check if any missing: after "analyzing backlog;" there is "prepare recommendations for backlog reduction plans;" yes.
Now qualifications paragraph:
"Qualifications Graduation from an accredited college or university with a bachelor's degree and three years of professional experience, one of which shall be in program development, program coordination, program analysis, program administration and/or administrative research. Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree. A master’s degree from an accredited college or university may be substituted for one year of experience. A law degree from an approved American Bar Association law school may be substituted for two years of experience. Note: A master’s degree or a law degree from an accredited college or university, may be used as a substitution, not both. Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/ )"
We need to turn into list items maybe each requirement. But we can keep as prose? The instruction: Use
- for any list of duties/requirements/benefits. So qualifications is a list of requirements; we should make list.
Let's extract items:
- Graduation from an accredited college or university with a bachelor's degree and three years of professional experience, one of which shall be in program development, program coordination, program analysis, program administration and/or administrative research.
- Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
- An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
- A master’s degree from an accredited college or university may be substituted for one year of experience.
- A law degree from an approved American Bar Association law school may be substituted for two years of experience.
- Note: A master’s degree or a law degree from an accredited college or university, may be used as a substitution, not both.
- Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/ )
We could keep the note as separate item.
Skills: "The selected individual will possess excellent verbal and written communication skills." Also earlier: "organized, highly motivated, customer service and detail-oriented individual with solid administrative and interpersonal skills". So skills list: organized, highly motivated, customer service, detail-oriented, solid administrative skills, interpersonal skills, excellent verbal and written communication skills.
We can make a Skills section with list.
Pay section: The salary info paragraph. Also includes details about starting salary, promotion increase, schedule A/B definitions. We'll keep as prose under
Pay
with. Schedule section: Remote work info: "REMOTE WORK : The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a
- for any list of duties/requirements/benefits. So qualifications is a list of requirements; we should make list.
Let's extract items:
- Graduation from an accredited college or university with a bachelor's degree and three years of professional experience, one of which shall be in program development, program coordination, program analysis, program administration and/or administrative research.
- Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
- An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
- A master’s degree from an accredited college or university may be substituted for one year of experience.
- A law degree from an approved American Bar Association law school may be substituted for two years of experience.
- Note: A master’s degree or a law degree from an accredited college or university, may be used as a substitution, not both.
- Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/ )
We could keep the note as separate item.
Skills: "The selected individual will possess excellent verbal and written communication skills." Also earlier: "organized, highly motivated, customer service and detail-oriented individual with solid administrative and interpersonal skills". So skills list: organized, highly motivated, customer service, detail-oriented, solid administrative skills, interpersonal skills, excellent verbal and written communication skills.
We can make a Skills section with list.
Pay section: The salary info paragraph. Also includes details about starting salary, promotion increase, schedule A/B definitions. We'll keep as prose under