Administrative Specialist 1, Mailroom Specialist (Salem) For current state employees only

About the role

The Oregon Department of Corrections is seeking a motivated and detail-oriented Administrative Specialist 1 to join the Mailroom team at Santiam Correctional Institution (SCI).

Responsibilities

• Receive, sort, and distribute incoming mail for staff and AICs in accordance with DOC Rule #131.
• Inspect incoming and outgoing AIC mail for contraband while following established security procedures and PPE requirements.
• Process outgoing mail, including certified and inter-institutional items, and prepare all materials for USPS pickup.
• Identify mail violations, complete required documentation, and return or confiscate prohibited items as directed by policy.
• Maintain organized records for packages, violations, confiscations, and other mailroom activities.
• Respond to AIC communications and grievances related to mail operations.
• Secure contraband into the chain of evidence and testify in court if required.

Requirements

• Two (2) years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
• An associate degree in general office occupations and one (1) year of experience with records processing, generating documents, and gathering and sorting data; OR
• An equivalent combination of education and experience.

Skills

• Experience sorting and routing high-volume mail in a structured or regulated environment.
• Demonstrated skill inspecting mail or documents for prohibited items according to established policies or rules.
• Proven experience completing official forms, notices, or violation reports with accuracy and policy compliance.
• Experience maintaining organized filing or tracking systems for logs, packages, violations, or other operational records.
• Experience processing specialized mail types (such as certified, legal, official, or inter-agency mail).
• Experience handling evidence or sensitive materials in accordance with chain-of-custody procedures.
• Experience communicating verbally and in writing with customers, clients, or stakeholders to respond to inquiries, complaints, or grievances.
• Ability to lift 30-pound mail packages, including the use of stairs, and operate specialized office equipment such as OMS, IMRS, ICS Solutions, US Postal postage metering machine, electric letter openers and electronic postal scales.

Special Qualifications

• Must possess and maintain a valid driver's license.