Administrative Specialist 1- Central Staffing Office Salem

About the role

The Administrative Specialist 1 (Central Staffing Office) provides administrative support to the Centralized Staffing Office at Oregon State Hospital in Salem. This role maintains and coordinates schedules for the hospital's direct care staff, communicates directly with units to schedule staff and answer questions, and provides support and assistance to Program Nurse Managers, Nurse Managers, and the Director of Nursing for each program.

Responsibilities

• Maintain and coordinate schedules for the hospital's direct care staff
• Communicate directly with units to schedule staff and answer questions
• Provide support and assistance to Program Nurse Managers, Nurse Managers, and the Director of Nursing

Requirements

Minimum qualifications (must be reflected in your application):

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
• OR an associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
• OR an equivalent combination of education and experience

Skills

Desired attributes (key to success in this role):

• Staffing experience in a medical or similar facility
• Experience using computers, entering and retrieving information including email and spreadsheets
• Experience performing a variety of clerical functions at a technical or administrative support level requiring decision‑making within established laws, rules, policies and procedures
• Experience applying laws, rules, policies, procedures, and applicable Collective Bargaining Agreements
• Experience maintaining confidentiality of agency records
• Experience working in a fast‑paced environment with constant interruptions
• Experience using a multi‑line phone system – handling large volumes of inbound and outbound calls

Benefits

• Excellent, low‑cost medical, vision, and dental coverage for you and your family
• Optional benefits such as life insurance, disability coverage, deferred compensation, and FSA options for health and childcare
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month
• Potential eligibility for the Public Service Loan Forgiveness Program
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
• Training and development opportunities to grow your career with the State of Oregon

Pay

Salary range: $3,798 – $5,193 (monthly). If the successful candidate qualifies for PERS, the salary range increases by 6.95%.

Schedule

Work schedule: 4:00 am – 2:30 pm, with days off on Tuesday, Wednesday, and Thursday. This position is 100% in person.