Administrative Spec II

Classification Minimum Requirements: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Responsibilities

• Provides high-level administrative assistance to the Senior (Sr.) Director of TAPS and three Associate Directors, including calendar management, meeting coordination, and preparation of confidential reports and correspondence.
• Manages routine and non-routine tasks that support the daily operations of TAPS.
• Assists in preparing presentations, reports, and documentation for leadership meetings.
• Ensures that time and leave are reported timely and accurately as required for UF Payroll deadlines.
• Assists the BA-HR office in preparing all documents for leave of absences.
• Assists with managing validator lists for gate systems and runs monthly report on validations.
• Assists with managing office supply inventory, ordering items as needed.
• Assists with Preview and represents TAPS with campus events.
• Manages the TAPS website, periodically verifying current information and posting website updates.
• Tracks and logs departmental complaints/inquiries to ensure timely responses and closeout.
• Acts as liaison between TAPS and the Business Affairs | Construction, Facilities & Real Estate Human Resources (BA | CFRE HR) office.
• Assists the BA | CFRE HR office in completing all personnel-related actions, including posting new positions for hire, updating position descriptions, new hire paperwork, separations, Family and Medical Leave Act (FMLA) actions, and leave administration.
• Manages user log-ins for TAPS employees on various software platforms.
• Assigns training for new hires within TAPS, tracks completion.
• Maintains current general knowledge of UF personnel policies and procedures.
• Additional duties as assigned.

Requirements

• Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.
• Valid Florida Driver's License.

Preferred Qualifications

Knowledge

• Proficient knowledge in Microsoft Office Suite (Outlook, Word, Excel).
• Knowledge of PeopleSoft System.
• Knowledge of UF Financial System, or in producing travel authorizations and expense reports.
• Knowledge of standard business formats and styles for letters, business forms, and reports.
• Knowledge of general office procedures, techniques necessary for handling telephone calls in a courteous and efficient manner, basic filing practices, and basic record retention requirements.
• Knowledge of rules and regulations governing Payroll and Leave Administration systems, and UF administrative principles and procedures.

Abilities

• Ability to work independently and use a personal computer in a productive manner.
• Ability to organize and coordinate work assignments to meet deadlines.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain positive working relationships with co-workers and extended campus personnel.
• Ability to perform duties in an accurate, timely, and confidential manner.

Pay

$53,000.00 annually; may exceed based on experience.

Schedule

Monday - Friday, 8:00 AM - 5:00 PM
40 hours per week