ADMINISTRATIVE SERVICES OFFICER I

Number of positions: 1 (additional vacancies possible pending budget approval). Starting salary: $68,616. This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AFSCME – Bargaining Unit 1, 3, 4 & 5.

About the role

As an important member of the human resources team in the CDPH-HR Bureau, the Administrative Services Officer I supports personnel operations by coordinating and performing tasks to facilitate the hiring process.

Responsibilities

• Act as a personnel officer, administering personnel programs and personnel processing operations, maintaining employee personnel records, and interpreting personnel policies and procedures for employees.
• Coordinate work efforts with the City’s Department of Human Resources and vendor on matters relating to classification, recruitment, employee selection and hiring procedures, and other areas of personnel administration.
• Work with managers and outside vendors to coordinate the interviewing, hiring, and processing of departmental employees.
• Prepare and oversee the preparation and processing of personnel forms to initiate personnel actions (e.g., appointments, promotions, separations, leaves of absence, accidents, medical and drug screens, other personnel transactions).
• Process merit increases and payrolls.
• Maintain and supervise staff maintaining timekeeping records and preparing and processing payrolls.
• Audit manual time records to ensure hours reflected in CATA are accurate.
• Record timekeeping data on daily attendance and assignment sheets for employees working multiple shifts.
• Prepare and generate various timekeeping reports (e.g., accrual and balance reports, year-end, etc.).
• Provide information and respond to employee inquiries regarding benefits, pay, and personnel programs and processes.
• Provide new employee orientation and coordinate training and staff development activities.
• Interpret and explain personnel policies and procedures to managers and supervisors.
• Act as liaison with other City departments and vendors regarding the processing of personnel and payroll actions and the administration of personnel programs.
• Prepare reports regarding overtime, staffing, and personnel activities for management review.
• Assist in annual budget preparation by providing staffing and payroll cost information, as required.
• Act as Kronos Security Officer and process work schedule changes.
• Handle transfer requests.
• Process and monitor unit's expenditure and maintain related budgetary records (e.g., tuition reimbursements, mileage checks, jury duty checks, purchase of supplies).
• Provide employment verifications as needed.
• Conduct exit interviews.

Requirements

• Graduation from an accredited college or university with a Bachelor's degree in Human Resources Management, Business Administration, or a directly related field, plus one year of professional personnel experience, or an equivalent combination of education, training and experience.

Preferred Qualifications

• Previous work experience in a position involving payroll/timekeeping.
• Previous work experience in a position using CATA/KRONOS & CHIPPS/Oracle software.
• Previous work experience involving Collective Bargaining Units.
• Previous work experience processing FMLA and other Leaves.
• Previous experience using Microsoft suites.

Pay

Starting salary: $68,616.

Schedule

Monday–Friday, 8:30 AM – 4:30 PM.

Location

111 W. Washington Street, 4th Floor.

Benefits

For information on employee benefits, visit the City of Chicago benefits website.