Administrative Services Intern - Fall 2026 - UNPAID

About the Role

EEA's Facilities Team is seeking an Administrative Services Intern for the fall. The internship is unpaid and designed to support students or recent graduates seeking practical experience in the field. Candidates may be eligible to earn academic credit through their college or university.

Responsibilities

• Managing Visitors Registrations: Responsible for the registration of visitors, to notify hosts of the arrival of their visitors and communicate any changes to relevant parties.
• Access Cards: Securely holds new access cards, bike room keys and distributes to onboarding employees.
• Fleet Management / Bolt reservations: Oversees and keep safe the fleet vehicles keys. Confirm reservations are made prior to handing out keys, keeping track of fleet users, tracking the return of vehicles keys.
• Handling Emergencies: Trained in responding to emergencies, responsible for contacting and guiding the appropriate emergency response teams through space. Provide emergency response teams with the reservations of in-person personnel daily roster. In the event of an emergency evacuation, front desk employees are tasked with meeting with all employees at the assembly area and take attendance per the daily roster. Important POC for Building Security.
• Work Orders: Assist via Building Management Software, with the submission of work orders for services required for Janitorial, Pest Management, Electrical, HVAC, Plumbing, Restrooms, physical repairs of the EEA and its agencies occupy spaces and adjacent common areas as assigned.
• Assisting with Administrative Tasks: Involved in various administrative tasks, such as sorting mail, up to scanning selective mail and distributing as required; Keeping receipt manifestos of legal documents, receiving and signing off for packages, alerting recipients or purchasing agents' packages are in receipt and working closely with the main mail copy print center staff, drafting, printing and posting signage as required.

Preferred Qualifications

• Microsoft suite

Schedule & Location

• Hours per week: 22.5 hours per week
• This is an onsite position located at 100 Cambridge Street, Boston.
• Internship duration: 9/21/26 – 12/4/26