Administrative Services Assistant

Job Summary

Under general supervision, the Administrative Services Assistant is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail. Duties also include acting as a liaison between the executive’s office and the governor’s office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups.

Responsibilities

• Attends legislative functions and meetings to gain information
• Handles complaints and requests from members of the legislature and other departments, citizens, and employees as required
• Attends receptions, luncheons, dinners, and other gatherings to perform personal contact duties
• Sets up and coordinates meetings and events
• Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work
• Makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance
• Handles routine correspondence including composing replies and routing to the appropriate operating division for reply
• Prepares non-routine correspondence as requested
• Assembles information for speeches, staff meetings, and other purposes
• Takes minutes at staff meetings
• Planners and coordinates travel arrangements
• Keeps expense accounts
• Orders office supplies as needed
• Operates standard office machines and equipment as necessary

Qualifications

• High school diploma or equivalent
• One year of clerical experience
• Experience in public relations or customer service preferred