Administrative Services Assistant

About the role

An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention.

Responsibilities

• Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups;
• Attends legislative functions and meetings as required to gain information;
• Routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required;
• Attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties.

Requirements

• Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work;
• Makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.

Qualifications

• Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply;
• Prepares non-routine correspondence as requested;
• Assembles information for speeches, staff meetings, and other purposes;
• Makes travel arrangements;
• Keeps expense accounts;
• Orders office supplies as needed.

Skills

• Operates standard office machines and equipment as necessary.

Benefits

N/A

Pay

N/A

Schedule

N/A