ADMINISTRATIVE SERVICES ASSISTANT 3 - 10202026-82073

Opening: 10/20/2026 12:00AM CT — Closing: 11/02/2026 11:59PM CT. Full-Time position located in Nashville, TN at the Department of Correction, Records Management Division (Davidson County).

About the role

Under general supervision, performs professional staff administrative work of considerable difficulty in support of line operations. Incumbents function at the advanced working level and may supervise professional and sub‑professional staff in accomplishing administrative services and related departmental functions. This class differs from Admin Services Assistant 2 (working level, lesser scope) and Admin Services Assistant 4 (lead level, may supervise).

Qualifications

• Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full‑time professional staff administrative experience.
• Substitution of Experience for Education: Qualifying full‑time increasingly responsible sub‑professional, paraprofessional, or professional experience may substitute for the required education on a year‑for‑year basis, up to four years.
• Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may substitute for required experience on a year‑for‑year basis, up to two years.
• OR Two years of increasingly responsible professional administrative services experience with the State of Tennessee.

Responsibilities

• Performs a variety of general staff administrative duties to support program operations.
• Assists in developing policies and procedures for implementing new or modifying existing administrative services programs and activities.
• Oversees a program function of significant scope and impact.
• Supervises the preparation and maintenance of a variety of pertinent records and reports.
• Serves as liaison between the agency and the general public, other state departments and divisions, officials, and external entities to explain matters of procedure and regulation.
• Prepares and reviews operating budgets to determine agency needs.
• Conducts grant administration and monitoring to ensure compliance with grant requirements.
• Performs human resources administration in one or more areas: employee relations, EEO, recruitment, employee development, and training.
• May act as the Administrative Services Officer or Assistant Administrative Services Officer based on operational complexity and agency size.
• May supervise staff, write job plans, and conduct performance evaluations.
• Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions.
• Conducts research in fiscal, economic, non‑technical legal, legislative, and publication areas to obtain relevant information.

Skills

Competencies (KSA's)

• Knowledge: Administrative and Management; Economics and Accounting; Law and Government; Personnel and Human Resources; Customer and Personal Service.
• Skills: Active Learning and Listening; Critical Thinking; Management of Financial Resources; Judgment and Decision Making; Management of Personnel Resources.
• Abilities: Deductive Reasoning; Inductive Reasoning; Problem Sensitivity; Selective Attention; Written Comprehension.

Tools & Equipment: Personal Computer, Telephone, Copy Machine, Scanner, Calculator.

Pay

Monthly: $4,098.00 – $5,129.00; Annually: $49,176.00 – $61,548.00.

Schedule

Full‑Time.

Requirements

This position requires a criminal background check. You may be required to provide information about your criminal history in order to be considered.