ADMINISTRATIVE SERVICES ASSISTANT 2* - 10202024-82008

Opening: 10/20/2026 12:00AM CT; Closing: 11/02/2026 11:59PM CT; Salary: $3,667.00 – $4,578.00 monthly ($44,004.00 – $54,936.00 annually); Full‑Time; Location: Nashville, TN (Davidson County); Department: Safety and Homeland Security; This position requires a criminal background check and is designated as in‑office. More information: Hiring Process Duration Memo.

Qualifications

• Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to one year of full‑time professional staff administrative and/or analytic experience.
• Substitution of Experience for Education: Qualifying full‑time increasingly responsible sub‑professional, para‑professional, or professional experience may be substituted for the required education on a year‑for‑year basis, up to a maximum of four years.
• Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience on a year‑for‑year basis.
• OR one year of professional administrative services experience with the State of Tennessee.

About the role

Under general supervision, performs staff administrative work of average difficulty in support of line operations. This is the working level in the Admin Services Assistant sub‑series and includes a variety of assignments such as: budget development and maintenance; contract development and monitoring; personnel administration; research; planning; information compilation and dissemination; procurement and property administration; grant proposal review and monitoring; forms design; and report and correspondence preparation. Differs from Admin Services Assistant 1 (entry level under immediate supervision) and Admin Services Assistant 3 (greater scope, complexity, policy development, and supervisory responsibilities).

Responsibilities

• Interprets and enforces existing policies and methods, while analyzing pertinent policies and procedures to make recommendations for improvements.
• Prepares records and reports to meet agency needs.
• Reviews records and reports to ensure accuracy, completeness, and adherence to standards.
• Coordinates the preparation of routine records and reports to ensure compliance with agency standards.
• Performs a variety of general staff administrative duties to support program operations.
• Maintains agency records based on established guidelines.
• Communicates and coordinates with internal and external stakeholders to ensure compliance and adherence to regulatory policies.

Skills

Competencies

• Customer Focus
• Nimble Learning