Administrative Secretary - Treasurer/Collector's Office

Administrative Secretary position in the Treasurer/Collector’s Office. Applicants must possess excellent communication skills, the ability to act independently, and a general knowledge of office administration. Proficiency with word processing, spreadsheets, and database applications is required. Vadar/Munis experience is desirable.

About the role

Under the general supervision of the Treasurer/Collector, the Administrative Secretary provides administrative, customer service, and financial support services to ensure efficient operation of the department.

Responsibilities

• Assists with the collection of real estate, excise, and personal property taxes, as well as water payments, in person and by mail by receiving, preparing, and electronically processing payments
• Responds to inquiries and provides assistance to the public, mortgages and title companies, and lawyers by researching and preparing documents, making necessary referrals, and typing Municipal Lien Certificates
• Balances daily cash receipts and performs accounts payable functions
• Maintains accurate records to be transmitted to accounting weekly, monthly, and quarterly
• Researches and prepares customer refunds
• Orders office and equipment maintenance supplies and arranges for equipment maintenance
• Performs administrative support functions, including copying and faxing
• Performs other related duties as required by the Tax Collector
• Provides information and assistance to the public; responds to inquiries, requests, and concerns on the telephone and in person and refers individuals to other resources as deemed appropriate

Requirements

• High school diploma or equivalent
• Minimum 3 years related municipal and/or banking experience
• Equivalent combination of education and experience will be considered
• Proficient with word processing, spreadsheets, and database applications
• Excellent communication skills, including the ability to relate in a polite and professional manner with the public, other employees, and officials of other governmental units

Pay

$49,535 - $67,799