Administrative Secretary - Athletics

About the role

Location: Kelso High School
Position Details: 8.0 hrs/day, 7:30am to 4:00pm; 225 days/year.
Pay Range: PSE 1 Salary Schedule

Responsibilities

• Work closely with the building administration and staff in the daily administration and operation of the facility
• Work professionally and ethically as a team member and complete tasks assigned by facility administration
• Cordially greet staff, students, and the public in person and on the telephone, ascertain wants and furnish information and assistance with dignity and respect
• Handle confidential matters appropriately and ethically
• Be punctual and have regular/consistent attendance
• Knowledgeable of and follow District, State and Federal policies and guidelines as pertains to their position/facility
• Familiarity with ASB financial regulations and processes
• Self-motivated toward assigned duties and work well under pressure including submitting required reports and meet required deadlines
• Create letters, memorandums, forms and newsletters using graphics and knowledge of appropriate software
• Willing to participate in in-service offerings and workshops
• Prepare requisitions and purchase orders and assist with ordering office and staff supplies
• Provide training and direction on tasks for student aides
• Keep accurate records related to the specific job
• Maintain computerized fee/fine system
• Maintain accurate student records including WIAA eligibility, physical forms etc. for (350+) athletes and provide rosters of cleared athletes to coaches
• Cordially greet staff, students, and the public in person and on the telephone, ascertain wants and furnish information and assistance with dignity and respect
• Coordinate athletic clearance using Final Forms
• Clock in/out with transportation
• Clock in/out with officials association
• Clock in/out with reschedules/rainouts with other schools' secretaries, athletic directors, transportation, maintenance, radio, newspaper, KHS webmaster and all coaches involved
• Process/Print/Organize all awards for ASB programs
• Arrange class coverage for coaches, keep and maintain clock hours for coaches, arrange transportation for athletes/teams and coordinate help for all events
• Coordinate all coaches' contracts with HR, including extended pay contracts
• Keep records of current CPR/First Aid cards
• Attend coaches' meetings. Send out minutes to all coaches after meetings

Qualifications

• Demonstrated successful secretarial and/or office management experience preferred
• Must possess respect, awareness and appreciation of diversity among individuals and the ability to set and/or support appropriate expectations for individuals
• Must possess positive and effective human relations skills including ability to project a friendly and caring attitude towards all patrons of the school district both by proper verbal and written business communication
• Demonstrated ability to successfully relate to students of all ages
• Must possess ability to handle confidential matters appropriately and ethically
• Demonstrated ability to work effectively as a team member and analyze situations to define issues, draw conclusions, and determine resolutions and/or action plans
• Demonstrated ability to assist in upholding and enforcing school rules, administrative regulations, and board policies
• Demonstrated ability to be accurate, detail oriented, organized, dependable, tactful, and be responsible including delegating of office tasks, and coordinating workflow of other individuals
• Demonstrated ability to use proper grammar, spelling and punctuation in written and oral communication, plus be proficient in mathematics, and read technical information
• Demonstrated ability to perform general office procedures using standardized methods, basic bookkeeping in compliance with recognized accounting principles, and record keeping duties - including efficiently maintaining accurate records, and files
• Demonstrated ability to efficiently operate all other commonly used office equipment - including ability to type 50 wpm and operate a 10 key calculator with accuracy
• Demonstrated ability to utilize relevant computer programs including word processing, spreadsheet, relational database systems, and publishing
• Demonstrated ability to multi-task with constant interruptions, be self-motivated toward assigned tasks, work independently with limited supervision, work well under pressure, and consistently meet required deadlines
• Neat, clean personal appearance and traits that make him/her a good role model for students; work apparel should be appropriate for a safe and professional work environment
• Demonstrated ability to assist in upholding and enforcing school rules, administrative regulations, and board policies

Skills

• Ability to handle confidential matters appropriately and ethically
• Ability to work effectively as a team member and analyze situations to define issues, draw conclusions, and determine resolutions and/or action plans
• Ability to assist in upholding and enforcing school rules, administrative regulations, and board policies
• Ability to be accurate, detail oriented, organized, dependable, tactful, and be responsible including delegating of office tasks, and coordinating workflow of other individuals
• Ability to use proper grammar, spelling and punctuation in written and oral communication, plus be proficient in mathematics, and read technical information
• Ability to perform general office procedures using standardized methods, basic bookkeeping in compliance with recognized accounting principles, and record keeping duties - including efficiently maintaining accurate records, and files
• Ability to efficiently operate all other commonly used office equipment - including ability to type 50 wpm and operate a 10 key calculator with accuracy
• Ability to utilize relevant computer programs including word processing, spreadsheet, relational database systems, and publishing
• Ability to multi-task with constant interruptions, be self-motivated toward assigned tasks, work independently with limited supervision, work well under pressure, and consistently meet required deadlines
• Neat, clean personal appearance and traits that make him/her a good role model for students; work apparel should be appropriate for a safe and professional work environment
• Ability to assist in upholding and enforcing school rules, administrative regulations, and board policies

Benefits

• This position is eligible for medical, dental, vision, life, and disability insurance in accordance with the School Employee Benefits Board rules and regulations.
• Information about benefits offered can be found HERE.
• Paid time off and other benefits are offered in accordance with the Collective Bargaining Agreement with the Public School Employees of Kelso Chapter #1 found HERE.

Schedule

8.0 hrs/day, 7:30am to 4:00pm; 225 days/year.

Pay

PSE 1 Salary Schedule