Administrative Secretary - Accounts Payable Clerk

Qualifications

• Bachelor’s Degree in accounting or equivalent experience, preferred
• Minimum of 2 years of experience in public or private sector accounting and/or bookkeeping
• Ability to work independently, to organize work and to manage details
• Experience in computer operations including working knowledge of Microsoft Office Products required
• Experience with eFinance and Cognos preferred
• The ability to keep confidential matters relating to personnel, students, administration and all other data as found in a school office
• An understanding of fund accounting and generally accepted accounting practices
• Strong oral and written communications skills

Responsibilities

• Logs of invoices for payment and reconciles those invoices to purchase orders or other methods of payment
• Works with district vendors to ensure the proper and timely payment of district invoices and obligations and maintains file documentation for such payments
• Ensures items ordered by the district have been properly received by the schools/departments
• Consolidates and batches purchase orders for payment
• Enters data into purchase orders and pay vouchers for weekly accounts payable cycles as needed
• Collates and maintains data and records
• Prepares correspondence and reports as needed and directed
• Provides guidance and technical assistance to principals, directors, supervisors, coordinators, and superintendent, staff, and the general public regarding accounting operations
• Affirms the establishment and implementation of accounting policies and accounting control procedures
• Maintains the payment of invoices to outside vendors
• Participates in meetings, workshops, and seminars for the purpose of conveying and/or gathering information required to perform functions
• Performs other duties and assumes other related responsibilities as may be assigned by the Business Manager

Requirements

N/A

Skills

N/A

Benefits

N/A

Pay

The contract length will be 240 days.

Schedule

Based on local district policy and Arkansas Department of Education guidelines, and performed by the Business Manager.

Job Goal

To work effectively, professionally and cooperatively with internal staff, other district school and department staff, and the public, in the successful achievement of the Department’s objectives and responsibilities.