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Administrative Program Specialist - A, B (Inventory Specialist)

State of Louisiana · Baton Rouge, LA · 2 wk ago
ManagementFull-time

About This Job

The Division of Administration/Office of Technology Services has a vacancy. This position is located in the Operations section. The Office of Technology Services aims to be a responsible partner in delivering innovative, effective, and reliable solutions that support and enhance the IT functions within Executive Branch Departments.

Responsibilities

  • Work with OTS executive staff to create policy's for OTS fleet vehicles.

  • Ensure that records are compiled on employees needing authorization to drive a state vehicle or on state business.

  • Verify all OTS employees have completed the Defensive Driving Training and that the DAMV-3 mileage logs for all OTS units are compiled.

  • Reconcile gas tickets, repair and maintenance tickets to the DAMV-3s and the fuel bill.

  • Prepare Fleet Budget for the new fiscal year and submit to OTS Budget Office.

  • Work with OTS executive staff to create policy's for OTS property management.

  • Ensure that statewide inventory is conducted annually on all OTS property.

  • Work with OTS staff statewide to tag all property into the inventory system within 60 days of receipt or acceptance.

  • Transfer Request for surplus property the agency no longer needs or uses.

  • Schedule pick up or delivery of surplus property with LP AA.

  • Work with all OTS departments to ensure that the OTS has record retention schedules on file with Secretary of State.

  • Receive record destruction requests from OTS departments to have files shredded.

  • Complies Records Destruction Form and sends to Secretary of State Office for approval.

  • Receive approval from Secretary of State and issues the approval for employees to shred files approved for destruction.

  • Receive requests to have files microfilmed and schedule with Secretary of State to have the files microfilmed.

  • Review and update the OTS Safety and Loss Prevention Manual.

  • Ensure that quarterly Safety inspections of the OTS facility are conducted to ensure the safety of the OTS employees, public and facility.

  • Document Fire Drills. During Fire Alarms, perform a walkthrough of OTS, check all departments, break room, restrooms and conference rooms to ensure the safety of everyone.

  • Perform a Self Audit as required by ORM.

  • Submit quarterly Exposure Reports to ORM online.

  • Investigate or correct any unsafe conditions.

  • Investigate to determine the true cause of the accident and if there was an unsafe condition.

Qualifications

  • Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree.

Preferred Candidate

  • Accepting Direction: The ability to be open and willing to follow guidance or instructions.

  • Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

  • Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Benefits

  • Insurance Coverage

  • Holidays and Leave

  • Retirement

Pay

Commensurate with experience.

Schedule

TBD.

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