ADMINISTRATIVE PROGRAM MANAGER 2

About the role

This position functions as an Administrative Program Manager 2 in the Business office in one of DOTD's nine (9) District offices. Incumbent serves as the primary assistant to the Administrative Program Mgr. 3 and the ADA of Business in the Fiscal Management of DOTD programs and projects; must be self-motivated and be able to perform duties independently with broad supervision.

Responsibilities

• Chief procurement specialist for the District, orchestrating procurement actions while ensuring compliance with all District, Agency, and State Procurement Policies and Procedures in the procurement of goods and services.
• Responsible for ensuring accurate processing of all procurement activities, including Contract and Non-Contract purchases, supporting District operations.
• Coordinates with Headquarters Procurement officials as needed.
• Develops and implements a systematic approach to creating, modifying, and monitoring Purchase Orders and supporting procurement documentation.
• Directs the daily operation of the District Stockroom, which consists of 267 consumable inventory items valued in excess of $1 million.
• Establishes job duties for direct reports and has Signatory Authority for all employees under his/her jurisdiction, including but not limited to leave approval, performance evaluations, and corrective actions.
• Conducts at least one annual physical inventory as mandated by the Business Services and Procedures Manual.
• May be required to perform other duties as necessary, including, but not limited to, emergency/disaster support activities.

Requirements

• Five years of experience in administrative services; OR
• Six years of full-time work experience in any field plus two years of experience in administrative services; OR
• A bachelor's degree plus two years of experience in administrative services; OR
• An advanced degree plus one year of experience in administrative services.

Qualifications

• Experience Substitution: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Skills

• Extensive knowledge of DOTD Procurement Policies and Procedures in accordance with Louisiana and Federal guidelines, and DOTD Business Services/Procedures and Procurement Manuals, to report and document all activities accomplished.

Benefits

Not specified.

Pay

Not specified.

Schedule

Monday-Thursday from 6:30AM to 5:00PM.