Administrative Professional

About the role

MU Health Care is seeking a highly organized and proactive individual for a fast-paced, on-site position at Capital Region Medical Center in Jefferson City, MO. The ideal candidate will thrive in a dynamic environment, balancing multiple priorities and exercising sound judgment.

Responsibilities

• Manages calendars for managers or leaders, scheduling meetings and resolving conflicts.
• Prepares and tracks meeting materials, agendas, and action items to ensure follow-through.
• Drafts, edits, and responds to correspondence on behalf of leaders or teams.
• Prepares and delivers reports, presentations, and summaries using organized and synthesized information.
• Tracks, analyzes, and reports data to support operational and departmental decision-making.
• Reconciles and monitors accounts or financial activity, identifying discrepancies, and resolving routine issues.
• Supports and maintains human resources processes including onboarding, payroll coordination, and HR documentation.
• Buils, generates, and interprets reports using departmental systems and tools.
• Collaborates with cross-functional teams, vendors, and external partners to support operations.
• Solves routine problems independently and escalates complex issues as appropriate.
• Prioritizes and manages workload based on deadlines, competing priorities, and business needs.
• Maintains and improves existing processes, identifying opportunities for efficiency or quality gains.
• Provides informal guidance, training, and workflow support to less experienced staff.
• Utilizes multiple systems and tools, including reporting platforms, to manage workflows and deliver outputs.
• Handles moderately sensitive information with discretion and in accordance with policies.

Requirements

• High school diploma or equivalent.
• Two (2) years of office-related experience.

Qualifications

• Curiosity, critical thinking, and the ability to analyze information and identify solutions independently.
• The ability to contribute to work that supports the mission of delivering exceptional care and service.
• Experience managing calendars, preparing meeting materials, and drafting correspondence.
• Proficiency in using multiple systems and tools, including reporting platforms.
• Ability to prioritize and manage workload based on deadlines, competing priorities, and business needs.
• Discretion and professionalism when handling sensitive information.

Skills

• Strong communication skills.
• Sound judgment and the ability to navigate complex situations.
• Organizational and analytical skills.
• Ability to work independently and solve routine problems.
• Experience with human resources processes and payroll coordination.
• Proficiency in using multiple systems and tools, including reporting platforms.

Benefits

• Health, vision, and dental insurance coverage starting day one.
• Generous paid leave and paid time off, including ten holidays.
• Multiple retirement options, including 100% matching up to 8% and full vesting in three years.
• Tuition assistance for employees (75%) and immediate family members (50%).
• Discounts on cell phone plans, rental cars, gyms, hotels and more.

Pay

Compensation base pay range: $16.68 to $26.31 per hour, based on experience.

Schedule

Shift: Monday – Friday, 8am to 4:30pm