Administrative Personal Assistant

Duties and Responsibilities

• Facilitate all daily activities, logistics, and materials related to the Founder's schedule and onsite presence
• Provide personal support for the Founder outside of the office (examples: picking up prescriptions, dropping off materials at his home, errands to the bank, post office, etc.)
• Receive and host clients/executives/investors during office visits to ensure a positive experience; includes catering orders and meal set-up, setting up video conference technology and preparing conference rooms for meetings
• Manage all Apple devices that need to be updated, replaced, or fixed (including taking them to the store, if needed)
• Print and bind any requested materials on a daily and weekly basis, and coordinate timely delivery to the appropriate audience
• Perform clerical duties, maintain files, and organize documents within the Founder's office

Requirements

• At least one year of relevant support experience
• Valid driver’s license
• Ability to be in the office five days a week
• Willingness to be accessible and available as backup during off-hours to resolve emergencies when they arise
• Independent thinking, strong optimization, and planning abilities
• Self-driven and able to work autonomously with minimal supervision
• Ability to handle sensitive information with discretion and exercise strict confidentiality
• Basic understanding of Microsoft Office; including, MS Word, PowerPoint, Excel, and Outlook