Administrative Operations Manager

The Administrative Operations Manager will oversee administrative operations for two school locations while supervising a small support staff. This role will play a key part in improving operational efficiency, maintaining organizational structure, supporting leadership initiatives, and ensuring smooth day-to-day operations.

Key Responsibilities

• Oversee daily office operations across two school campuses
• Supervise and support two administrative employees
• Develop, implement, document, and improve office processes and procedures
• Identify opportunities to streamline workflows and improve operational efficiency
• Cook up and lead staff meetings
• Prepare board meeting packets, agendas, reports, and supporting documentation
• Attend board meetings and support executive leadership
• Aid with HR-related administrative functions, onboarding, employee documentation, and personnel coordination
• Ensure effective delegation and cross-training of staff members
• Maintain confidential records and sensitive organizational information
• Serve as a professional point of coordination between administration, staff, and leadership

Qualifications

• 5+ years of office management, operations management, or administrative leadership experience
• Experience supervising employees and overseeing office operations
• Strong process improvement and organizational skills
• HR administration experience preferred
• Experience preparing executive or board-level materials strongly preferred
• High level of professionalism, discretion, and confidentiality
• Excellent written and verbal communication skills
• Strong multitasking and organizational abilities
• Proficiency with Microsoft Office and standard business software
• Bookkeeping knowledge or ability to review bookkeeping activities is a plus
• Experience within education, nonprofit, or professional services environments is beneficial