Administrative Operations Coordinator – SITECH Tri Rivers

About the role

The Administrative Operations Coordinator at our SITECH Tri Rivers location plays a key role in supporting day-to-day business operations across both front office functions and branch coordination. This position is responsible for a wide range of administrative and operational tasks including:

Responsibilities

• Managing incoming calls and customer communication
• Processing invoices, purchase orders, and other financial documentation
• Supporting inventory tracking and maintaining accurate inventory flow
• Aiding with customer account management and billing inquiries
• Cooking with internal teams across branches to ensure smooth operations

About SITECH

This position is posted through Thompson Machinery, but the role directly supports SITECH Tri Rivers, a division within Thompson Machinery. SITECH® is a global distribution network that specializes in Trimble construction technology solutions, providing advanced machine control, GPS, and positioning systems to heavy civil and construction contractors.

BASIC REQUIREMENTS

• Ability to work Standard Hours: 7:30 AM – 5:00 PM, Monday through Friday
• Note: Availability during the end of the month is critical due to heavy billing and increased rental volume.
• Strong organizational and time-management skills
• Ability to multitask effectively
• Solid knowledge of invoice coding, AP/AR, and inventory systems
• Friendly, approachable, and professional demeanor with customers and vendors
• Proficiency in DBS or similar ERP system a plus
• Comfortable using Microsoft Excel, Outlook, QuickBooks
• A minimum of 3 years of bookkeeping experience is preferred.
• HS Diploma or equivalent required

WHAT’S IN IT FOR YOU

• The Basics: Various medical plan options, including a no-cost option; Vision and dental insurance; Employer-paid short-term and long-term disability insurance; Employer-paid basic life insurance; 401k matching; Profit Sharing; 8 paid holidays annually; Initially up to 15 days of Paid Time Off annually with increase after five years of service; Employee Assistance Program (EAP)
• What Sets Us Apart: Competitive pay; Exposure to world-class CAT training and development; Tuition Reimbursement; Tool Purchase Assistance to buy high-quality tools at deep discounts; Annual stipend toward the purchase of work boots; Company Incentive Bonus Program; Paid Veteran holiday annually to all service members; Training and Development programs; Work uniforms and professional cleaning services; Financial Wellness programs